Property Services Administrative Assistant

1 week ago

Kentville, Canada Nova Scotia School Boards (NSSB) Full time

**Property Services Administrative Assistant**:
Property Services Administrative Assistant

7 hours per day

Vacant Position/effective immediately

Wages commensurate with Job Band 5 starting at ($22.96/hour)

Work Location: Kentville Operations Centre

Terms and conditions of employment, including wages, are in accordance with the Terms and Conditions of Employment for Non-Union Employees (AVRCE).

**Qualifications and Abilities**
- Maintain confidentiality in the handling of sensitive and confidential material and information.
- Proven strong communication skills, collaborative and organizational skills.
- Ability to work independently and accurately on a flexible schedule.
- Knowledge and familiarity of the use of SAP modules including Materials Management (Procurement), Finance, Time Entry and Human Capital Management (HCM)
- Ability to solve problems independently or as part of a team.
- Ability to exercise good judgement, take initiative and accept responsibility.
- Ability to manage time effectively.
- Enthusiasm and a pleasant manner
- Ability to work in an environment with frequent interruptions.
- Two year secretarial/clerical training at a Community College or equivalent is required.

**Responsibilities**:

- Liaison with school offices on urgent situations and work orders.
- _,_ In consultation with Property Services’ Supervisors prepare and process purchase orders. Verify materials as they arrive.
- Ensure that invoices/receipts are charged to their proper budget category.
- Use of SAP modules including Plant Maintenance, Materials Management (Procurement), Finance and Human Capital Management (HCM)Time sheet (CATS) time entry.
- SAP Plant Maintenance functions: creation, completion and reporting of notifications and work orders; creation and reporting of budget specific work orders; processing settlements; and generating various operations and financial reports as required.
- Materials Management: purchase order creation, reporting, monitoring and completion, as well as use of Goods Receipts.
- Finance module: use of financial work order and cost centre reports for budget reporting and auditing purposes. Monitoring costs to work orders and processing corrections as needed to assist with budget management.
- HCM: Provide support to perform time entry postings to both work orders and regular time entry as needed.
- Knowledge and understanding of the effect of various SAP transactions on the Property Services budgets.
- Perform various testing as required for system upgrades (all components mentioned above) and Plant Maintenance master data changes.
- Assist Operations Department staff with periodic/seasonal priority issues.
- Prepare, photocopy, assemble and distribute documents as required in support of Property Services.
- This position is first available to current “Non-Union” employees of the Annapolis Valley Regional Centre for Education.

**Job Segment**:Administrative Assistant, Secretary, Clerical, Administrative

  • Property Management Administrator

    2 weeks ago

    Kentville, Canada Open Arms Resource Centre Society Full time

    Open Arms Resource Center is committed to transforming lives by providing compassionate, impactful services to individuals experiencing homelessness. **Responsibilities** Property & Building Maintenance - Perform regular inspections of buildings, units, and grounds to identify and address maintenance needs. - Carry out minor repairs (e.g., replacing light...

  • Administrative Assistant/customer Service

    2 weeks ago

    Kentville, Canada Maclaren Appliance Services & Refrigeration Ltd Full time

    MacLaren Appliance Repair & Refrigeration Services Ltd was established in 1980 and is based in Kentville NS. The Annapolis Valley Region. We primarly service the Annapolis Valley, Southern and Halifax regions of Nova Scotia. From our humble beginnings of home appliance repair, we are dedicated to expand and evolve our business with the same core valves our...

  • Administrative Assistant

    3 days ago

    Kentville, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Administrative Assistant

    3 days ago

    Kentville, Canada Open Arms Resource Centre Society Full time

    Open Arms is a dynamic and growing nonprofit organization dedicated to providing shelter, support, and community services to individuals experiencing homelessness. Rooted in Christian values, our mission is to create lasting, positive change by addressing the root causes of homelessness and fostering a supportive environment for those in need. At Open...

  • Administrative Coordinator

    3 days ago

    Kentville, Canada ReMax Advantage Full time

    **Job Title: Administrative Coordinator** **Location**: Re/Max Advantage, Kentville **Hours**: Approximately 30-35 hours per week **Job Type**: Full-Time **Job Overview** We are seeking a dedicated and organized **Administrative Coordinator** to join our growing real estate team. This role is perfect for someone who enjoys variety in their day, takes...

  • Administrative Assistant

    1 week ago

    Kentville, Canada Nova Scotia Health Authority Full time

    **Req ID**:139231** **Company: Nova Scotia Health** **Location**:Western** Zone, **Chipman Facility** **Department**:MHA WZ Child & Youth** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing Date**:26-Aug-22** Nova Scotia Health is the largest...

  • Office Administrator

    5 days ago

    Kentville, Canada Cavendish Agri Services Full time

    **OFFICE ADMINISTRATOR - SEASONAL** **Cavendish Agri Services supports farmers in growing healthy and productive crops. We have 8 manufacturing/retail locations serving Atlantic Canada. Our primary products include fertilizers, crop protectants, seed, farm supplies and technical expertise.** Reporting to the Office Administrator, the seasonal Office...

  • Medical Office Administrative Assistant

    1 day ago

    Kentville, Canada Tidal Medical Consultants Full time

    **Job Overview** **Responsibilities** - Greet patients and visitors warmly as they arrive at the front desk, ensuring a welcoming atmosphere. - Manage phone systems effectively, answering calls promptly and directing them to the appropriate personnel. - Schedule patient appointments, confirm attendance, and handle any necessary rescheduling. - Maintain...

  • Operations Assistant, Kentville Operations Centre

    3 days ago

    Kentville, Canada Nova Scotia School Boards (NSSB) Full time

    **Operations Assistant, Kentville Operations Centre**: Operations Assistant 7 hours per day Vacant Position effective immediately Wages commensurate with Job Band 4 starting at ($19.71/hour) Terms and conditions of employment, including wages, are in accordance with the Terms and Conditions of Employment for Non-Union Employees (AVRCE). Reporting to the...

  • Director of Administration and Finance

    2 weeks ago

    Kentville, Canada Open Arms Resource Centre Full time

    OverviewOpen Arms Resource Center is committed to transforming lives by providing compassionate impactful services to individuals experiencing homelessness.The OpportunityThe Director of Administration and Finance is a member of Open Arms senior leadership team responsible for overseeing the organization’s financial and administrative operations. This...