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Coordinator

3 weeks ago

New Westminster, Canada Lookout Housing and Health Society Full time

**Employment Status**

Full Time Temporary

**Location**

544 Columbia Street, New Westminster

3 minute walk from Columbia Skytrain Station

**Days and Hours of work**

The schedule for this position is Monday through Friday 40 hour work week with an occasional requirement to work additional hours in order to meet deadlines.

**Salary**

**$33.79** per hour

**Job Summary**

The Property Coordinator provides mid-level and society-wide management and supports the property management team with all of Lookouts capital asset, operational and administrative requirements, and coordinates maintenance, renovations, repairs, purchases, equipment, and standards for all Lookout facilities. Duties also include: building inspections, coordination of contractors, inventory control, records, reports, and financial controls. The Property coordinator works with the various managers and coordinators to provide leadership within the Society and exercises judgement with regards to decisions that may influence the future of the society. The property Coordinator is responsible for complying with and contributing to all aspects of health and safety program. Performs other related duties as required. The Property coordinators duties include supporting the establishment and enforcement of society-wide standards in building and property management. The Property Coordinator participates as a member of the management team by attending meetings and serving on committees as required.

Scope and Complexity
This position supports the Property Manager(s) within the various regions by assisting to maintain the Society’s assets. The Coordinator works with the Property manager(s) and exercises judgement and problem solving skills to complete work. Complete work including but not limited to inspecting, purchasing, inventory management, maintenance and repair and assisting the Property team. The job may require some on-call work.

Communications
Internal and External

The Property Coordinator works with Operations staff and updates and reports regularly to the Property Manager(s). The Property Coordinator oversees and liaises with outside contractors. External communications will primarily be with contractors, consultants, suppliers and guests. The Property Coordinator maintains confidentiality and full protection of private information with regards to all internal and external communications.

**Job Duties**

**Responsibilities**:
General Maintenance Management
- The Property coordinator coordinates, monitors and collaborates with society leadership to establish and maintain a preventative maintenance system.
- In collaboration with the Managers and Coordinators, the Property Coordinator assists to maintain and implement, policies, procedures and building standards
- Oversees Maintenance Technician(s) day to day operations and reports back to Property Management
- Monitors and tracks monthly inspections and fire drill reports and etc.
- Maintains product safety information and ensures compliance with Worksafe/WHMIS Standards
- Recommends ways to conserve energy and reduce costs society wide.
- Assist in the coordination of the annual repair schedule as per the Society’s Capital Plan.
- Recommends to the Property Manager(s) items for the annual maintenance budgets
- Maintains client files within the property portfolio that are not attached to a program such as scattered houses and LEM properties

Building Renovations & New Construction
- Recommends capital items to Property Managers
- Assists in the development of new projects
- Review bids and proposals, recommends contractors, assists in negotiating prices for products and services. Monitors work in-progress, identifies deficiencies and follow up.
- Tracks all items needed for COA and PQI

Purchasing
- Acquires Property manager(s) approval for purchases, Contractor and other quotes, replacement reserve or capital reserve items within spending limits
- Implements work orders & purchase orders.
- Follows centralized purchasing policy. Authorizes or makes appropriate purchases according to policy

Society Fleet Management
- Oversees the Society fleet, tracks vehicle maintenance and service records, renews insurance and other licensing fleet requirements

**Qualifications & Competence**

**Qualifications**:

- Accredited Residential Manager (ARM) or equivalent designation
- Diploma/License in the Property Management field or a combination of education and experience an asset
- A minimum of one year experience in renovation and property management environment
- Demonstrated knowledge of operating not for profit affordable housing and health resources
- A First Aid Training Certificate is a requirement
- Must have two doses of COVID 19 Vaccine
- Must pass a satisfactory Criminal Record Check for working with the vulnerable sector population

Skills and Abilities
- Collaborative approach to delivering and developing housing programs and services
- Proven ability to manage and lead a team in a u