Administrative Assistant

Inspirational, innovative, and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our General Core team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

**This opportunity is for a 12-18 month contract.**

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

**Responsibilities**
- Provide comprehensive administrative support to multiple staff members, ensuring adherence to deadlines.
- Prepare, review, and refine various documents including templates, letters, reports, Word documents, and Excel workbooks.
- Assist in the creation of regularly scheduled reports.
- Handle document scanning, photocopying, and faxing as needed.
- Manage both electronic and paper filing systems efficiently.
- Coordinate internal and external meetings for Partners.
- Effectively manage multiple calendars.
- Collaborate with partner/manager group to compile diverse financial statement packages for clients, ensuring accuracy and compliance:

- Ensure all correspondence is precise, properly formatted, and grammatically correct.
- Address all queries and ensure completeness of statements and forms.
- Coordinate printing of corporate tax returns and electronic filing of applicable tax documents.
- Notify clients when packages are ready for pickup, obtain required signatures to meet MNP and CRA requirements.
- Prepare files for archiving and execute the archiving process with a strong emphasis on quality control.

**Detailed Responsibilities**
- New Client (individual and corporate) setup in company’s software systems.
- Onboard, maintain and update clients (and files) in the on-line MNP Client Portal. Inclusive of answering client inquiries and follow-up.
- Maintain, delegate, and uphold OneSpan (electronic signatures system) for Partners and Senior Managers.
- Corporate production of all Year End documentation. Digital and/or Hard Copies.
- Meeting with clients as needed for year end signing appointments.
- E-filing, T183, AT1, RC59, AB Cons, GST returns, T5013 and all other required tax filings.

**Skills and Experience**
- Preferred completion of relevant post-secondary education in administration.
- Minimum 5 years of experience in administrative roles.
- Previous experience working in an accounting office setting is a definite asset.
- Proficiency in the entire MS Office suite; willingness to adapt to multiple software and systems.
- Must have advanced skills in working in a digital environment.
- Keen attention to detail for upholding superior client service, ensuring top-notch deliverables, and maintaining quality control.
- Strong time management and multitasking abilities, capable of prioritizing tasks effectively.
- Exceptional verbal and written communication skills at a professional level.
- Demonstrated capacity to collaborate effectively within a team and autonomously in a deadline-oriented setting.

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply