Office Coordinator

7 days ago

Calgary, Canada Trinity Place Foundations Full time

Job Title: Office Coordinator
- Status: Part-Time
- Department: Administration
- Reports to: Office Manager
- Location: Head Office

:

- Reporting to the Office Manager, the Office Coordinator is responsible to help maintain the daily operations of the organization by providing employees with administrative support and supplies to help them accomplish their tasks. Handle vendor relations and provide customer service to ensure operations run smoothly.
- Benefits:

- Company events
- Dental care
- Paid vacation
- RRSP match
- Vision care

KEY ACCOUNTABILITIES (INCLUDE BUT NOT LIMITED TO):
**Responsibilities**:

- Oversee the trust accounts for clients in the building which includes depositing, retrieving funds and balancing accounts.
- Manage the tenant intake process.
- Maintain tenant database, employee uniform allocations.
- Maintain strict confidentiality with regards to business and client information
- Oversee and co-ordinate office administrative procedures.
- Keep important information and documents organized physically and electronically.
- Co-ordinate and plan for office services such as equipment, office supplies, parking etc.
- Responsible for tracking inventory and maintaining records.
- Assemble data and prepare periodic and special reports, manuals, and correspondence.
- Maintain strict confidentiality with regards to business and client information
- Uphold and promote the organization’s values and philosophy relating particularly to ethics, morality, and integrity as set out in TPFA’s policies and procedures manual.
- Complete other duties as assigned.

Qualifications and Skills
- Post-secondary diploma or certificate in Office Assistant or an equivalent combination of education, training, and work experience.
- Experience working in a unionized environment is an asset.
- Minimum 3 years’ experience working in a similar role.
- Experience in a seniors’ care industry is an asset but not required.
- Experience with ADPWFN will be considered an asset.
- Strong written and verbal communication skills
- Strong organizational and time-management skills, with ability to prioritize and be flexible/adaptable to manage changing priorities on short notice.
- Keen attention to detail and accuracy.
- Customer service orientated with proven ability to foster connections by putting people first and building trust.

WORKING CONDITIONS:

- This industry requires empathy for and an understanding of the needs of seniors and requires a complete and current (within six months) Vulnerable Sector Check including a Criminal Background Check. This position is a fast-paced, challenging, working environment. The ability to deal with competing priorities and using one’s professional discernment to understand where the focus needs to be when being pulled in several directions.

  • Office Coordinator

    37 seconds ago

    Calgary, Alberta, Canada CornerStone Wall Solutions Inc. Full time

    Job Title: Office CoordinatorReports To: Office ManagerLocation: Calgary, ABEmployment Type: Full-TimePosition OverviewWe are seeking a detail-oriented and reliable Office Coordinator to support daily office operations and customer coordination activities. This role reports directly to the Office Manager and serves as a key liaison between customers,...

  • Office Coordinator

    2 weeks ago

    Calgary, Canada Litus Inc. Full time

    **Responsibilities** - Oversee day-to-day office operations and maintain a well-organized office space. - Monitor inventory levels, order office and lab supplies, and ensure adequate stock of essentials for our operations. - Coordinate and manage schedules and meetings for management. - Provide administrative assistance, including data entry, filing, and...

  • Office Coordinator

    7 days ago

    Calgary, Canada Kiewit Corporation Full time

    **Requisition ID**:177994 **Job Level**:Mid Level **Home District/Group**: Kiewit Energy Canada District **Department**:Business Management **Market**:OGC **Employment Type**:Full Time **Position Overview**: We are currently looking for an Office Coordinator to support our office in Calgary. As the Office Coordinator you will report to the Executive...

  • Office Coordinator

    5 days ago

    Calgary, Canada PLATFORM Insurance Full time

    **How you will Impact PLATFORM** - Greet and welcome visitors in a positive and professional manner - Coordinate Outlook calendars and prepare meeting rooms for in-office meetings - Order and coordinate catering for in-office presentations and events - Answer, screen and direct incoming calls - Implement exceptional organizational skills - Ensure...

  • Office and Project Coordinator

    2 weeks ago

    Calgary, Canada Evolve Business Group Full time

    Job Title**:Office and Project Coordinator**Company: Turnkey Renovations Location: Calgary Pay: $25 to $32 About Us At **Turnkey Renovations**, we have been transforming homes into personalized living spaces since our inception. Specializing in high-quality renovations, custom designs, and exceptional craftsmanship, we take pride in delivering results that...

  • Office Coordinator

    1 week ago

    Calgary, Canada Litus Inc. Full time

    **About Litus**: **Job Summary**: Pay: $48,000.00-$55,000.00 per year Ability to commute/relocate: - Calgary, AB T2A 6A2: reliably commute or plan to relocate before starting work (preferred) **Education**: - DCS / DEC (preferred) **Experience**: - Account Payable/Receivable, Payroll, office coordination: 2 years (required) **Language**: - English...

  • HR Coordinator

    2 weeks ago

    Calgary, Canada Contemporary Office Interiors Ltd Full time

    **THE ROLE** **WHAT DO WE OFFER** We offer competitive health benefits, wellness and healthcare spending accounts, and a holiday package that includes the week between Christmas and New Year’s off. You’ll also be getting in as we grow so growth opportunities abound if you exhibit the knowledge, expertise, and passion to grow with the organization. This...

  • Office & Leasing Coordinator

    7 days ago

    Calgary, Canada Strategic Group Full time

    Strategic Group owns and develops office, retail, and residential properties across Canada. Beyond real estate, we own business in construction, building services, oilfield services, hospitality, pet care, agriculture, technology, and corporate finance. Office & Leasing Coordinator Strategic Offices has an exciting opportunity for an Office and Leasing...

  • Banquet Office Coordinator

    2 weeks ago

    Calgary, Canada Hotel Arts Group Full time

    **Hotel Arts** is currently seeking energetic and passionate Banquet Office Coordinator to join our Banquets Team**!** Responsibilities include managing, schedules, inventory, and Banquet Event Orders (BEOs), as well as maintaining office cleanliness and supplies. You will also assist with guest communication, vendor coordination, and event preparation....

  • Office Coordinator

    2 weeks ago

    Calgary, Canada RR46 Full time

    As the Office Coordinator for the AdFarm Office you will be responsible for providing administrative and office support to the AdFarm Calgary Office. This person is dedicated to the smooth operations of the overall office needs. Responsibilities include: - Maintaining and Managing the overall office - Being the Office “Arranger” and “go to” for all...