Administrative Assistant

2 weeks ago


Caledon, Canada Aecon Group Full time

**Build Your Career at Aecon**

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

**What is the Opportunity?**
Aecon Materials Engineering Corp. (AME), is seeking an Administrative Assistant based out of our Caledon Office, located at 10 Perdue Court, Caledon. The Administrative Assistant will report to the Project Accounting Supervisor and will be responsible for administrative functions and communicating with office staff, visitors, customers, vendors and suppliers.
**This will be a 12 month contract.**

**What You'll Do Here**:

- Keeps the front entrance, reception area, and boardrooms neat, tidy and presentable at all times.
- Provides support for boardroom meeting bookings and ensures smooth connectivity for users.
- Provides assistance to the procurement, finance, safety, quality, and projects as requested for general admin.
- Scan and file documents (eg. WSF/Packing slips/Lab Reports/etc.
- Coordinates office administration matters (e.g. janitorial services, maintenance, social events, etc.). Monitors and replenishes the office supplies inventory.
- Maintains and replenishes the kitchen areas ensuring they are stocked and tidy.
- Prepares mailings or courier requests.
- Establishes and maintains relationships with key vendors (cleaning, maintenance, supplies, couriers) to ensure high quality services.
- Supports travel booking and expense processing as required.Maintains and organizes all related filing systems
- Other related general administrative duties as required.
- Drives an inclusive culture to promote equity, welcomes different perspectives, and enables career progression by fostering a sense of belonging.

**What You Bring to the Team**:

- Superior customer service.
- Detail oriented.
- Good computer skills using MS Office Products.
- Must be able to deal with sensitive issues in a confidential manner.
- Strong communication skills, dealing tactfully with employees, visitors, and customers.
- Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines.
- Knowledge of office methods and procedures, equipment and filing systems, both electronic and manual.
- High school Diploma and preference for post-secondary with a business or administrative diploma.
- Be a champion of inclusion and diversity.



  • Caledon, Canada Pinnacle Technologies Full time

    **Title - Administrative Assistant**: - **Pay Rate - $25/hr without benefits**: - **Location - Caledon, ON L7C 1X1**: - **Schedule - Mon Fri 8:00am to 4:00pm**: - **Hours - 37.50 hours/ week**: - **Contract - 12+ Months (Extendable)** **Admin Assistant - Job Description** This role requires organizational and process-oriented skills, integrating...


  • Caledon, Canada Kingspan Insulated Panels Full time

    Overview: At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology,...


  • Caledon, Canada Caledon Dental Centre Full time

    **Overview** **Duties** - Assist dentists during examinations and procedures by preparing instruments and materials. - Manage patient records using Electronic Medical Records (EMR) systems, ensuring accuracy and confidentiality. - Schedule appointments and handle front desk responsibilities, including answering phone systems and greeting patients. -...


  • Caledon, Canada RV dealership Full time

    If you are looking for a unique, challenging and rewarding position in a beautiful setting and a chance to learn and grow then this could be the perfect opportunity for you. **We are looking for someone who**: - Strong organizational and time management skills - Excellent oral and written communication skills - General computer skills as demonstrated by...


  • Caledon, Canada FutureShield Inc. Full time

    _Bookkeeper Administrative Assistant - Part Time _ We are looking for an administrative assistant / bookkeeper working directly for the President of this small but exciting essential business. Duties include managing all aspects of bookkeeping, payroll, accounts receivable, accounts payable, reconciliation, filing, and answering phones. Hours are flexible...


  • Caledon, Canada The Town of Caledon Full time

    **Description**: **The Opportunity** Reporting to the Mayor, this role is responsible for providing essential administrative support to the Mayor in their role as the Head of Council. This role involves managing Mayor’s calendar, coordinating meetings and events, maintaining records and documents, and ensuring efficient communication within the...


  • Caledon, Canada R.N.G. Transport Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 35 to 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Work setting**: - Relocation costs covered by employer **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Supervise other workers - Train other workers - Record...


  • Caledon, Canada Town of Caledon Full time

    **The Opportunity** Reporting directly to the Supervisor, Permits, this role is responsible for administrating the conditional permit process and assisting with the preparation of enforcement-related documents. You will assist in responding to compliance letters and FOI requests, while being the initial contact for legal matters. You will provide backup to...


  • Caledon East, Canada Core Solutions Physiotherapy & Wellness Full time

    **Location: Caledon East and/or Schomberg (or both clinics within 28 km)** **Start Date**: Immediate About Us: We are a busy physiotherapy clinic seeking a dedicated Reception/Administrator to join our team. This is an exciting opportunity for someone looking to grow within the role and transition to full-time work. **Responsibilities**: - Welcome and...


  • Caledon, Canada Caledon Hills Resort Full time

    *Job Summary* We are seeking a detail-oriented Operations Administrator for a Cottage Resort to join our team. The Operations Administrator will be responsible for providing administrative support to the operations team, ensuring smooth operations and excellent customer service. *Duties* - Support the operations team with administrative tasks such as data...