Executive Office Manager

**Join the Plannera Team: A Career with Purpose. A Future with Possibilities.**

Join our team of passionate pension and benefits professionals dedicated to helping members build a secure financial future Plannera Pensions & Benefits (Plannera), formerly known as the Public Employees’ Benefits Agency, is on the lookout for talented individuals to become part of our dynamic team of over 150 employees. Headquartered in Regina, Saskatchewan, Plannera oversees $18 billion in assets across 11 pension plans and 16 benefits programs in the province. As a not-for-profit corporation, we take pride in administering two of Canada's top 100 pension plans—the Public Employees Pension Plan (PEPP), the country’s largest defined contribution plan, and the Municipal Employees' Pension Plan (MEPP). We serve over 900 employers and 100,000 plan members, everyone from small-town firefighters to crown corporation executives.

**The Opportunity**

This role includes:

- Managing communications and material flowing in and out of the executive office, including tracking issues and responses, coordinating reviews and approvals, and overseeing briefing documentation.
- Organizing the CEO’s calendar, travel, expenses, and meeting logistics in close collaboration with administrative staff and the Finance team.
- Supporting corporate governance by coordinating CEO-related activities with key external stakeholders and internal partners.
- Preparing executive communications including board reports, internal memos, and briefing materials for CEO review.
- Leading planning and coordination for Executive Committee meetings, retreats, and corporate events.

You are an experienced professional with exceptional judgment, discretion, and communication skills. You demonstrate a balance of diplomacy and tact while ensuring strong execution and follow-through on executive priorities. You’re adept at navigating complex relationships, anticipating needs, and moving seamlessly between strategic coordination and hands-on support in a fast-paced executive environment.

You will have:

- Proven ability to coordinate complex workflows and manage competing priorities under tight timelines.
- Exceptional organizational, interpersonal, and written communication skills.
- Experience preparing executive-level documents and managing high-stakes correspondence.
- A detail-oriented, conscientious approach, combined with strong initiative and problem-solving skills.

Typically, the knowledge and experience required to achieve the above is obtained through a combination of:

- A post-secondary degree in business administration.
- Experience supporting senior executives or governance processes.
- An equivalent combination of education and work experience.

**Why Choose Plannera?**
- ** Industry Leader**: Plannera is recognized as a leader in pension and benefit administration, providing personalized service and consistently achieving high member satisfaction scores.
- ** Global Partnerships**: Our investment fund managers collaborate with some of the world’s leading fund managers, providing strong and diversified pension plan funds.
- ** Diversity and Inclusion**: We believe in the strength of diversity and inclusion. Join a team that values and celebrates the unique perspectives each member brings.
- ** Making a Difference**: As a Plannera employee, you'll have the opportunity to contribute to the success of our organization and make a meaningful difference in the lives of our members.

**What We Offer**
- A competitive salary that reflects your expertise
- Comprehensive benefits package including pension to secure your financial future
- Career development, advancement and learning opportunities
- Flexible work arrangements
- Vacation, scheduled days off (SDO) and other types of leave to support your well-being

**Posting Closes: July 2, 2025