Executive Administrative Assistant

**The Continuing Legal Education Society of BC (“CLEBC”)** is the BC legal profession’s preferred source for education and publications. CLEBC is a not-for-profit society that derives all its income from the sale of courses and books. With more than 80 live and online courses each year, and an online and print library of more than 50 books, we support BC’s 14,000 lawyers in all aspects of their practice.

**Job Overview**
We are seeking a highly organized and proactive Executive Administrative Assistant to support our CEO. This role is responsible for a variety of administrative duties, including managing the CEO’s calendar and assisting with Board activities. The Executive Administrative Assistant is required to maintain confidentiality and interact professionally with employees and the Board. This is a part-time hybrid position, 3 days a week.

**Responsibilities**

Calendar Management:

- Manage and coordinate the CEO’s calendar: assist in scheduling internal and external meetings, including booking meeting rooms and making travel arrangements when necessary.
- Provide reminders for upcoming appointments and deadlines.
- Record new employee birthdays in CEO calendar.

Board Support:

- Attend Board and Board Committee meetings (Board meetings in person and Board Committee meetings virtually), take detailed minutes, and distribute them to relevant parties in a timely manner.
- Coordinate logistics for Board meetings, including scheduling, preparing a two year Board meeting calendar, preparing agendas, and ensuring that all necessary materials are sent to the Board members in advance of the meetings.
- Act as a liaison between the CEO and Board members, handling board requests and follow-up actions as needed.
- Prepare orientation packages for new Board members.
- Ensure completion and keep up to date Board materials including Director consents, contact information list, photos and biographies, and other Board related materials.

Administrative Support:

- Coordinate with other departments as needed to ensure smooth operations and communication.
- Manage CEO-related requests and ensure timely follow-up on various tasks and projects.
- Assist with ad-hoc tasks and special projects as requested by the CEO
- Other duties shall be assigned as required.

QUALIFICATIONS:

- Secondary school diploma required; post-secondary education is an asset
- Strong knowledge of office procedures and practices
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Power Point)
- Strong problem identification and resolution skilla
- Excellent customer service skills with a high level of professionalism and maturity
- Able to communicate effectively verbally and in writing with strong oral and written English language skills required
- Able to proofread content for spelling, punctuation and grammatical errors
- Attention to detail; able to thoroughly accomplish a task with concern for all areas involved, no matter how small
- Strong team player; able to work with a diverse group of people and willing to assist where needed
- Able to organize, prioritize, plan, and consistently meet deadlines
- Able to work independently with mínimal or no supervision

CLEBC offers competitive compensation and extended health benefits in a collegial and professional environment. If you are interested in the position, please provide a cover letter and resume.

**Job Type**: Part-time

Pay: $28.40-$38.40 per hour

Expected hours: 21 per week

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care

Work Location: Hybrid remote in Vancouver, BC V6E 2P4

Application deadline: 2025-03-15