Executive Administrative Assistant

2 weeks ago

Vancouver, Canada Northland Properties - Construction & Design Full time

Northland Properties' Construction & Design Team is seeking a highly organized and detail-oriented individual to fill the position of Executive Administrative Assistant.

Proud to be 100% Canadian-owned, Northland Properties' are recognized as one of the most trusted names in hotels, restaurants, resorts, sports, construction, and asset management. Our well-known and loved brands have been bringing people together to celebrate unforgettable experiences across Canada, the US, Ireland, and the UK for over 50 years. As Canada’s fastest-growing hospitality group, we believe the foundation of our continued success is our people and their ability to take great care of our guests.

Providing high-level administrative support to the Construction & Designer Vice-President and Senior Leadership team, your key duties will include:

- Manage the executive team's calendars, including scheduling appointments, and coordinating meetings.
- Coordinate travel arrangements for the team and ensure efficient scheduling.
- Invoice support coding, processing construction AP
- Enable remote decision-making, keeping projects on track, including the planning and coordinating of events, (e.g., meetings, conferences, and company gatherings).
- Draft and proofread correspondence, communication memos, and other written materials as required.
- Answer and screen calls, take messages and respond to inquiries when appropriate.
- Maintain and organize files, records, and other documents.
- Update and manage organizational charts.
- Track performance tools and communicate results.
- Process and track expense reports, invoices, and other financial paperwork.
- Liaise with other departments, external partners, and vendors as necessary.
- Perform research and prepare reports as needed.
- Coordinate special projects.
- Provide general administrative support as required.
- Support the growth and development of the company culture and professionally represent Northland Properties.
- Performs other duties as required

What are we looking for?
- Bachelor's degree preferred but not necessary.
- Minimum of 2 years of experience in an administrative or executive support role.
- Proficient in MS Office, especially Microsoft Outlook, OneDrive, SharePoint, Teams, Excel, and Word.
- Ability to maintain confidentiality and discretion with sensitive information.
- Exceptional written and verbal communication skills.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Professional demeanour and strong interpersonal skills.
- Excellent organizational, time management, and problem-solving skills.
- Detail-oriented, versatile, and flexible.
- Demonstrates a positive attitude, with good initiative and a strong work ethic.

What do you get?
- Extended family Health care, including vision, dental, and Group Life Insurance.
- Yearly bonus opportunities.
- Retirement Saving Plan (RRSP) after a year of employment.
- Flexible schedule, with possibility of hybrid work.
- Employee discounts across the Northland-owned hotels and resorts.
- 25% discount at selected restaurants for up to 6 people.
- ½ price passes/lift tickets at Grouse Mountain and Revelstoke Mountain Resort for up to 4 people.
- HumanaCare free mental health support & counselling.
- Contribute to a unique construction model focused on teamwork and cooperation.
- Be a valued member of a team in an organization with unparalleled opportunities.
- Collaborative, friendly working environment with a fun and inclusive culture.

**Job Location**: Head Office - Vancouver, BC

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