Accounting Assistant

**ACCOUNTING ASSISTANT**

REFERENCE NUMBER: 01-24 LOCATION: HEAD OFFICE, RICHMOND HILL, ON

**POSITION OVERVIEW**:
Reporting to the Controller, this individual will be responsible for improving accounting efficiencies and processes. Accounting Assistants can expect to assist the Accounting department with data entry, processing, and recording transactions, assisting with audits or fact-checking, and preparing reports.

A safe and healthy work environment is one of Symtech's primary goals and a central guiding principle for the organization. Symtech and its employees are aligned in the organization’s goal of zero incidents. Symtech's most valuable asset is its employees. Symtech is dedicated to providing and maintaining a safe and healthy work environment for all its employees. Symtech's safety culture is encouraged within the organization and promoted through demonstrating and communicating the importance of safety within the community where work is performed.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:

- Process various types of accounts transactions.
- Data Entry of vendor invoices, cheque request, expense reports etc.
- Assist vendors with A/P issues.
- Implement full cycle of Accounts Payable & Accounts receivables
- Ensure appropriate approval prior to processing
- Reconciliation of vendor statements for missing invoices
- Code vendor invoices and ensure proper approvals have been acquired
- Assist in the preparation bi-weekly & weekly cheque run’s
- Match purchase orders to invoices and enter invoices
- Setting up vendor as well as verify accuracy of vendor accounts for discrepancies
- Respond to all vendor requests
- Provide support during internal and external audit’s
- Providing support to the Accounting Department.
- Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.
- Processing transactions, updating ledgers, budgets, etc.
- Assist with fact checks, and resolving discrepancies.
- Collaborating with these teams to work on various accounting projects
- Performing reconciliations of accounts
- Processing payments and invoices accurately and within expected time periods
- Verifying financial statements, ledgers and accounts and making corrections where appropriate
- Support the company in optimizing its financial transactions and systems
- Strengthen and grow relationships with vendors and suppliers through timely payments
- Assist in streamlining and improving the accounts payable process
- Exercise integrity and confidentiality in financial reporting
- Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
- Reconciling processed work by verifying entries and comparing system reports to balances
- Maintaining historical records
- Paying employees by verifying expense reports and preparing pay checks
- Preparing analyses of accounts and producing monthly reports
- Generating invoices and account statements
- Maintaining accounts files and records
- Producing monthly financial and management reports
- Investigating and resolving any irregularities or enquiries
- Assisting in general financial management and analysis
- Understanding projects requirements
- Review and investigate invoice’s
- Ad-hoc projects where applicable

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business unit.

**EXPERIENCE, SKILLS & KNOWLEDGE**:

- Strong administration and organizational skills.
- Excellent communication and interpersonal skills
- Relevant education and/or experience
- Experience in using Jonas software would be an asset
- Construction industry would be an asset
- Ability to multi-task, work successfully under deadlines and be able to effectively prioritize time and work
- load
- Experience with MS Office software

**TRAVEL**:

- 0%

**WORKING CONDITIONS**:
On site conditions: Walking or on your feet for long periods of time, high levels of noise, weather and temperature can vary depending on season, mainly outdoors.

**WHAT WE OFFER TO OUR EMPLOYEES**:

- Competitive compensation
- Employee Benefits Program
- Professional Development and Growth Opportunities

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Discounted or free food
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Application question(s):

- Please provide your hourly or salary expectations. Only specific answers will be considered

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Accounting: 1 year (preferred)
- Jonas: 1 year (preferred)

Ability to Commute:

- Richmond Hill, ON L4B 3L6 (required)

Work Location: In person