Office Administrator

2 weeks ago

Calgary, Canada Sunstone Chartered Professional Accountants Full time

Are you the kind of person who keeps things running smoothly, loves being organized, and can juggle a mix of responsibilities without breaking a sweat? We’re a small-but-mighty accounting and tax firm with offices in Calgary and Sundre looking for a reliable Office Administrator to join our team.

We’re not your typical stuffy accounting office. We’re informal, client-focused, and a diverse bunch who take pride in rolling up our sleeves and getting things done. If you’re looking for a role where you’ll be valued, trusted, and part of a friendly, down-to-earth team, this could be a great fit.

**What You’ll Do**

You’ll be the glue that keeps our office running. Your days will be varied and fast-paced, and you’ll have the chance to touch almost every part of the business. Responsibilities include:

- Overseeing our client portal and handling e-signature processes
- Tracking and managing workflow so files keep moving
- Maintaining our client database
- Processing accounts receivable, client payments, and collections
- Handling office management: supplies, landlord communications, bill payments, phone answering, greeting clients, and general hospitality
- Ensuring filing deadlines aren’t missed by pulling reports monthly
- Managing filing (both electronic and paper)
- Preparing invoices, reconciliations, and expense reports regularly

**What We’re Looking For**

We’re searching for someone who thrives in an administrative role and enjoys supporting a busy professional team. The right person will bring:

- 3+ years’ experience in a professional office environment
- Solid skills with Microsoft Office Suite (Outlook, Word, Excel, etc.)
- Experience with QuickBooks Online (an asset, not a must)
- Strong organization and ability to stay on top of many moving pieces
- A self-starter mindset. You see what needs to be done and do it
- Friendly, approachable customer service skills
- Clear and professional communication abilities

**Why You’ll Love Working Here**
- Part-time hours, Monday to Thursday - enjoy long weekends, every weekend.
- You’ll be eligible for health and dental benefits as part of our group plan.
- A casual, approachable team that works hard but doesn’t take themselves too seriously.
- The chance to make a big impact in a small, client-focused firm.
- A stable and supportive workplace where your contributions are noticed.

**How to Apply**

If this sounds like your kind of place, we’d love to hear from you Please send us your resume and a short cover letter telling us why you’d be a great fit for our team.

**Job Types**: Full-time, Part-time

Pay: $20.00-$26.00 per hour

Expected hours: 32 per week

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care

**Language**:

- Mandarin (preferred)

Work Location: In person

  • Office Manager

    7 days ago

    Calgary, Canada Best Office Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience - ** Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Receptionist - Real Estate Office

    2 weeks ago

    Calgary, Canada REAL ESTATE OFFICE Full time

    **Location: Calgary, AB (SW)** ⏳ Are you an organized, friendly, and professional individual with a passion for customer service? We’re looking for a Receptionist to be the first point of contact for our busy real estate office. If you have excellent communication skills, enjoy working in a dynamic environment, and love helping people, we want to hear...

  • Experienced Dental Administrator

    5 days ago

    Calgary, Canada Your Dental Office Full time

    Are you an experienced dental admin looking for your long-term home? If you’re ready to settle into a supportive, growth-focused practice where the team genuinely enjoys working together, we’d love to meet you! Our office is kind, professional, down-to-earth, and we’re looking for someone who shares that same energy. We’re hoping to find a dental...

  • Office Administrator

    2 weeks ago

    Calgary, Canada MK Holdings Full time

    **Office Administration Professional Wanted!** Join our dynamic team as an Office Administrator and be the backbone of our operations. We're looking for a detail-oriented professional who thrives in a fast-paced environment. **What You'll Do**: - Support our team by maintaining records, scheduling, and handling administrative tasks - Provide critical...

  • Office Administrator

    2 weeks ago

    Calgary, Canada AURORA FURNITURE MANUFACTURING LTD Full time

    **Job Posting: Office Administrator** **Company**: Aurora Furniture Manufacturing Ltd. **Location**: Calgary, AB **About Us**: Aurora Furniture Manufacturing Ltd. is a leading name in the leather furniture manufacturing industry, renowned for our innovation and quality. As part of the Amax Group of companies, we are dedicated to creating a positive and...

  • Office Administrator

    5 minutes ago

    Calgary, Canada Westcan Power Services Full time

    **Overview** We are looking for an Office Administrator who is energetic, entrepreneurial, has a high attention to detail, and who takes pride in their work. This individual will have a lot of independence but will also need to fit in with the friendly dynamic of the current employees. Given the nature of our growing business, the Office Administrator will...

  • Office Administrator

    2 days ago

    Calgary, Alberta, Canada Big Rock Water Hauling Service Ltd. Full time

    We are seeking an Office Administrative Assistant to join our team for clerical and administration functions in our office.Responsibilities:*Flexible schedule 40hrs/week*Entering AR and AP Invoices in QuickBooks Premier Edition*Payroll Duties: time-sheet tracking/entering/ payroll submitting*Supporting dispatch, entering job information, updating...

  • Office Administrator

    2 weeks ago

    Calgary, Canada AP Électrique Inc. Full time

    About Us AP Electrique is a fast-growing electrical contracting company specializing in data center projects. We pride ourselves on quality workmanship, reliability, and strong team culture. We are looking for a detail-oriented and proactive Office Administrator to join our team and support our daily operations. Position Overview The Office Administrator...

  • Office Administrator

    2 weeks ago

    Calgary, Canada AP Électrique Inc. Full time

    About Us AP Electrique is a fast-growing electrical contracting company specializing in data center projects. We pride ourselves on quality workmanship, reliability, and strong team culture. We are looking for a detail-oriented and proactive Office Administrator to join our team and support our daily operations. Position Overview The Office Administrator...

  • office administrator

    3 weeks ago

    Calgary, Canada Country Hills Mechanic Shop Full time

    Office Administrative & Front Desk Coordinator Overview Office Administrative & Front Desk Coordinator role involves establishing work priorities and ensuring procedures are followed and deadlines are met; carrying out administrative activities of the establishment; coordinating and planning office services such as accommodation, relocation, equipment,...