Administrative Operations Support

1 week ago

Mississauga, Canada Metro Supply Chain" Full time

**JOB SUMMARY (6-Month Contract)**

Reporting to the Operations Manager and the Customer Service Supervisor, the role of the Administrative Operations Support is to assist with the day-to-day operations in the office. This person will be well-versed in all aspects of Office Administration and be highly organized. The Administrative Operations Support will perform a variety of administrative and clerical tasks. Duties will include providing support to our managers and employees, assisting in daily office needs, and managing our company's general administrative activities.

**Shift - 9am-5pm**

**MAJOR DUTIES AND RESPONSIBILITIES**:

- Assist with the checking of pallet count on BOLs.
- Office filing of paperwork.
- Printing of waves.
- Maintaining wave spreadsheet.
- Create plaque cards for the check station (waves).
- Ship with the invoice.
- Enter receiving on a spreadsheet.
- Reception duties as assigned. Answering phone, filing, and directing calls.
- Assist with employee hour tracking.
- Remittances of timesheets and invoices.
- Employee card setups (iwhse, ITR).
- Orientation paperwork - Full-Time Employees.
- Manage agency paperwork, timesheets, and communication with Agency.
- Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management.
- Maintain electronic and hard copy filing system.
- Perform data entry and scan documents.
- Assist in resolving any administrative problems.
- Run company errands to the post office and office supply store.
- Schedule and coordinate meetings and appointments.
- Other duties as required.

**EDUCATION**:

- Two-year College or one-year related experience and/or training; or equivalent combination of education and experience.

**EXPERIENCE**:

- 2 years of general office experience, including telephone techniques and computer skills, in a customer service environment is required.

**CORE COMPETENCIES**:

- Proven communication skills both verbal and written in English.
- Approachable, positive interpersonal style.
- Excellent communication skills.
- Thorough knowledge of office equipment, including Micro soft Office. (Word/Excel).
- Proven knowledge of Red Prairie systems in a Logistics role.
- Service-oriented with strong customer interaction skills and commitment.
- Ability to make sound decisions independently to obtain desired results.
- Great time management skills.

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