Office Admin

1 month ago

Markham, Canada GTA Grizzly Ltd Full time

**Job Posting: Bookkeeper / Office Assistant**

**Company**: GTA Grizzly Ltd.

**Location**: Markham, Ontario

**Type**: Full-Time | On-site

**About Us**: GTA Grizzly Ltd. is a fast-growing, design-build and commercial maintenance landscaping company serving clients across the Greater Toronto Area. We’re known for delivering high-quality work and maintaining strong client relationships. We’re currently looking for a highly organized, detail-oriented **Bookkeeper / Office Assistant** to support our daily operations.

**Why You’ll Love It Here**:

- **Transparent leadership** — no surprises, just real communication
- **Organized systems and SOPs** — built to support, not smother
- **Real growth path** — move into operations leadership within 3-5 years
- **Competitive compensation & steady hours** — we respect your time
- **Strong, values-first team culture** — you’ll be more than just a number

**About the Role**: As a key member of our team, you’ll be responsible for maintaining accurate financial records, assisting with administrative tasks, and helping ensure the smooth day-to-day operation of the office. This role is ideal for someone who thrives in a fast-paced, dynamic environment and enjoys a mix of bookkeeping and administrative work.

**Key Responsibilities**:

- Maintain and reconcile accounts using accounting and CRM software (LMN and QuickBooks);
- Schedule client calls, manage calendars, and assist with job documentation;
- Manage accounts payable and receivable;
- Generate and send invoices, track payments, follow up on outstanding balances;
- Assist with payroll processing and employee expense tracking;
- Prepare weekly financial reports for management;
- Organize and maintain digital and physical files;
- Support project managers and field teams with administrative needs;
- Order supplies and manage vendor accounts; and
- Other duties as assigned.

**You Are**:

- Knowledgeable in **bookkeeping, accounting, or admin support** (bonus if it's within a fast-paced service industry);
- Comfortable using **QuickBooks** (or similar accounting software);
- Tech-savvy with strong **Google Workspace** and computer skills;
- Exceptionally **organized** — you love clean systems and tidy records;
- A **detail hawk** — nothing slips past you;
- A multitasking pro who works well **independently** and keeps things moving; and
- Bonus: You've worked in **construction, landscaping, or trades**.

**Perks**:

- Competitive compensation based on experience;
- Flexible working hours (some remote flexibility may be considered);
- Opportunity to grow with a rapidly expanding company; and
- Supportive team environment.

**Job Types**: Full-time, Part-time

Pay: $20.00-$23.00 per hour

Expected hours: 35 - 40 per week

**Benefits**:

- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Language**:

- English (required)

**Location**:

- Markham, ON (required)

Work Location: In person

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