Bookkeeper & Admin Assistant

3 days ago

Markham, Canada NOIC Academy Full time

The Bookkeeper and Admin Assistant p is responsible for managing the school’s day-to-day financial activities and supporting general office operations. This role performs key accounting functions—including monthly financial reporting, maintaining general ledgers, and processing payments—while ensuring accurate, timely, and organized financial records. The position also provides administrative support to maintain efficient office workflows and assist with HR-related tasks. Key Responsibilities Perform the full accounting cycle, including bank reconciliations, accounts payable, accounts receivable, cheque and wire processing, invoicing, purchase orders, cheque requisitions, and journal entries. Process daily A/P and A/R transactions accurately and promptly. Review, verify, and enter billing data into the appropriate QuickBooks database. Prepare and submit monthly billing reports while ensuring timely completion of all billing-related tasks. Provide necessary supporting documents, clarifications, and responses to inquiries from internal and external stakeholders. Prepare financial documents and schedules required for the year-end audit. Prepare weekly or monthly cash analysis and other financial reports as needed. Perform clerical duties related to finance, including document preparation, filing, scanning, photocopying, and maintaining organized financial records. Admin Responsibilities Support daily office operations by managing office supplies, ensuring the proper functioning of office equipment, and coordinating maintenance or repairs when necessary. Perform general administrative tasks such as filing, maintaining HR and administrative records, updating electronic files, and organizing documentation. Assist with HR functions, including coordinating recruitment activities, supporting onboarding processes, and conducting new hire orientations. Update, maintain, and securely store employee records and related databases or information systems. Troubleshoot and/or escalated office administration issues to ensure smooth daily operations. Provide additional administrative support and complete other duties as assigned by management. Position Requirements Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook). Strong attention to detail with excellent organizational skills. Ability to manage general office administrative tasks and provide cross-functional support. Solid understanding of accounting principles and financial management processes. Strong communication skills in English and Mandarin. Ability to handle confidential information with professionalism and discretion. #J-18808-Ljbffr

  • AMPS Administrator

    7 days ago

    Markham, Canada Markham Arts Council Full time

    Salary Range: $63,022.00 – $70,348.00 Annually The City of Markham is proud to be recognized for the 5th consecutive year as one of Canada’s Best Employers by Forbes and Statista Inc. In 2025, the City of Markham is ranked 2nd among municipalities in Canada and 12th overall for Government Services. The recipient of multiple environmental awards, we are...

  • AMPS Administrator

    1 week ago

    Markham, Ontario, Canada City of Markham Full time

    The City of Markham is proud to be recognized for the 5 th consecutive year as one of Canada's Best Employers by Forbes and Statista Inc. In 2025, the City of Markham is ranked 2nd among municipalities in Canada and 12th overall for Government Services. The recipient of multiple environmental awards, we are recognized for our innovative sustainability and...

  • Bookkeeper & Admin Assistant

    2 weeks ago

    Markham, Ontario, Canada NOIC Academy Full time

    Position SummaryThe Bookkeeper and Admin Assistant p is responsible for managing the school's day-to-day financial activities and supporting general office operations. This role performs key accounting functions—including monthly financial reporting, maintaining general ledgers, and processing payments—while ensuring accurate, timely, and organized...

  • Bookkeeper & Admin Assistant

    2 weeks ago

    markham, Canada NOIC Academy Full time

    Position SummaryThe Bookkeeper and Admin Assistant p is responsible for managing the school’s day-to-day financial activities and supporting general office operations. This role performs key accounting functions—including monthly financial reporting, maintaining general ledgers, and processing payments—while ensuring accurate, timely, and organized...

  • Bookkeeper & Admin Assistant

    1 week ago

    Markham, Canada NOIC Academy Full time

    Position SummaryThe Bookkeeper and Admin Assistant p is responsible for managing the school’s day-to-day financial activities and supporting general office operations. This role performs key accounting functions—including monthly financial reporting, maintaining general ledgers, and processing payments—while ensuring accurate, timely, and organized...

  • Office Admin

    2 weeks ago

    Markham, Canada GTA Grizzly Ltd Full time

    **Job Posting: Bookkeeper / Office Assistant** **Company**: GTA Grizzly Ltd. **Location**: Markham, Ontario **Type**: Full-Time | On-site **About Us**: GTA Grizzly Ltd. is a fast-growing, design-build and commercial maintenance landscaping company serving clients across the Greater Toronto Area. We’re known for delivering high-quality work and...

  • Finance & Admin Coordinator — Bookkeeping & HR Support

    3 days ago

    Markham, Canada NOIC Academy Full time

    An educational institution in York Region is seeking a Bookkeeper and Admin Assistant responsible for managing day-to-day financial activities and supporting office operations. The role includes performing key accounting functions, processing payments, and maintaining organized financial records. Additionally, the candidate will support HR-related tasks and...

  • Administrative Assistant

    2 weeks ago

    Markham, Canada Malone Given Parsons Full time

    We are looking for an energetic and flexible person to work under the supervision of our Primary Bookkeeper/Financial Analyst and the three directors. The position will blend some administrative and accounting functions and will initially focus on the bookkeeping aspect of the position. The ability to work as a team with other staff is critical. **Duties...

  • Bookkeeper/legal Assistant

    17 hours ago

    Markham, Canada Kung, Lo & Jia LLP Full time

    Kung, Lo & Jia Law LLP (KLJ Law) is a Markham-based law office primarily practicing in employee-side employment law, construction litigation, civil litigation, corporate/commercial and real estate matters. We are a seeking bookkeeper / legal assistant to assist in our busy practice on a full-time permanent basis in office. Primary duties will include...

  • Administrative Assistant/bookkeeper

    6 days ago

    Markham, Canada 8th Power Technology Inc. Full time

    Job description **Responsibilities**: Archiving all the financial documents, including all the invoices, statements, and any other reimbursement records Calculate and prepare payroll Coordinate with internal colleagues and partner businesses Keep financial records and establish, maintain and balance various accounts using manual and computerized...