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Administrative Assistant

3 weeks ago

Greater Sudbury, Canada Red Oak Villa LP Full time

Red Oak Villa is currently seeking a full-time Administrative Assistant to join it's Senior Leadership Team. This individual must be highly motivated, able to work in a busy environment and have an affinity with working with seniors.This position will report directly to the Administrator.

**Qualifications**:

- Administrative or Executive Assistant Certificate, Office or Business Administration Diploma or equivalent is an asset.
- Minimum of three years experience in an administrative position is required.
- Experience or background in Hospitality and Sales is an asset.
- Previous employment in a health care facility is an asset.
- Initiative, good judgment and leadership abilities.
- Good communication skills; both oral and written.
- Willing to actively pursue personal and professional development.
- Excellent organizational, multitasking and team working skills are required. Must be able to coordinate all aspects of the residence.
- Compassion, patience and an affinity for an older adult population is required.
- Bilingual (English/French) is considered an asset.
- Familiarity with or willing to become familiar with the standards set out in the Retirement Homes Act, 2010 (RHA) and the function of the Retirement Homes Regulatory Authority (RHRA).
- Free of communicable diseases.
- A valid criminal record check with vulnerable sector dated within 6 months must be provided as well as a negative 2-step TB test.

**Overview - Responsibilities & Tasks**:

- Provide full administrative support for the Administrator and Senior Leadership Team (SLT) members.
- Delegating tasks and ensuring that they are completed in accordance with existing Company policies and procedures.
- Answering questions and finding information for employees, vendors, clients and lenders.
- Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties.
- Provide initial face-to-face and telephone contact with visitors. Provide direction to visitors and callers and/or notify the appropriate people as required.
- Provide personal and telephone contact with residents/tenants. Attend to the needs of the residents/tenants and/or notify the appropriate people as required.
- Complete administrative resident and staff documents as directed.
- Complete resident orientation and interviews as directed.
- When needed assist in the dining room by serving beverages and tending to resident requests.
- Maintain confidentiality of all financial, personnel and resident/tenant data.
- Be knowledgeable of and practice facility’s fire and safety programs.
- Maintain accounting records in the facility as required by Autumnwood.
- Prepare and submit payroll information to Autumnwood for the accurate processing of wages and salaries for all staff.
- Conduct facility tours for prospective residents/tenants and their families.
- Assist all staff as required.
- Work as a vital, contributing member of the team with all personnel.
- Follow Autumnwood policies and procedures.
- Complete all other duties as assigned.

**Red Oak Villa offers a competitive total compensation package including group benefits and RRSP plan, employer paid sick time, and vacation entitlement. Salary to commensurate with experience.**

**Job Types**: Full-time, Permanent

Pay: $21.00-$23.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Work Location: In person