Project Coordinator

Job Type

Full time

Permanent

Shift and Schedule

Monday to Thursday 8AM - 5PM

Friday 8AM - 1PM

Location

Etobicoke, ON

**Benefits**:
Company pension plan available upon reaching specific milestone anniversaries.
- Benefits offered upon reaching certain milestones, including:

- Dental coverage
- Medical benefits
- Vision care
- Disability insurance
- Life insurance
- Tuition Reimbursement (if applicable)
- Weekly pay cheque issuance.
- Paid time off. (Vacation and Mental Health days)
- Wellness initiatives.
- Opportunities for career progression, skill development, and advancement.
- Supportive and welcoming work environment.

Full job description

With a rich legacy spanning 45 years, W.A. Stephenson Mechanical Ltd. (WASM) stands as a distinguished Water Wastewater Mechanical Contractor in Ontario, Canada. Established on a foundation of trust, specialization, and unwavering integrity, our team has consistently played a pivotal role in shaping and sustaining the water infrastructure across diverse communities. We are professionals.

Under the guidance of an experienced Project Manager, the Project Coordinator will undertake the following duties:

- Support the Project Manager in evaluating and establishing project parameters.
- Aid in ensuring prompt receipt and delivery of all documentation to the client.
- Assist in the management of tender awards to subcontractors and suppliers, including tender evaluation when necessary.
- Oversee the coordination and meticulous management of project contracts, documentation, and reporting.
- Act as the primary liaison for suppliers, subcontractors, and the purchasing department, coordinating external goods and services.
- Develop and maintain the Project Submittal process, including compliance logs aligned with project specifications.
- Facilitate the Request for Information (RFI) process, overseeing review, submission, and closure of RFIs.
- Attend regular Project Meetings, recording minutes, logs, and schedule updates provided by the project team.
- Collaborate with the PM on Proposed Change Order processes, managing change documents, subcontractor pricing, and material takeoffs for designated work scopes.
- Oversee the Project Closeout process, aiding in As-built drawing preparation, issuance of O&M manuals and warranties, scheduling training, and managing owner attic stock materials.
- Ensure timely and accurate completion of all aforementioned tasks.
- Completion of a formal education program in Construction Management or a related field, or equivalent degree/diploma, or relevant experience in project management, project coordination, or contract administration.
- Proficiency in interpreting construction contract drawings and specifications.
- Strong time management abilities.
- Meticulous attention to detail.
- Capability to effectively handle multiple projects and prioritize tasks.
- Excellent written and verbal communication skills.
- Previous experience in the Water and Wastewater industry is advantageous.
- Familiarity with Microsoft Office 365 Platform.
- Understanding of project scheduling in P6 and MS Project
- Preference for experience with project management software such as Jonas Premier.

We appreciate the interest of all applicants; however, only those chosen for an interview will be contacted.

Language Requirement:
French not required

Work Location:
In person

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$80,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Experience**:

- Project planning: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person