Current jobs related to Executive Assistant - Toronto - Shiplake Properties

  • Executive Assistant

    3 days ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    4 days ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    1 week ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    4 days ago

    Toronto, Canada Guru Studio Full time

    We are currently looking for a dedicated and highly organized **Executive Assistant** to support the growing needs of our Executive team. As an **Executive Assistant**, you will work to support our **President**and Executives, to provide administrative support and executive assistance. Experience in travel coordination is an asset as this role will assist...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Teneo external feed for LinkedIn Full time

    About Us: Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future. Drawing upon our global team and expansive network of senior advisors we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our...

  • Executive Assistant

    12 hours ago

    Toronto, Canada Board of Funeral Services, The Full time

    The Executive Assistant provides high-level, confidential, and proactive administrative and governance support to the Chief Executive Officer and the Senior Leadership Team. The role is central to enabling executive effectiveness, organizational coordination, and sound governance practices by managing executive workflows, supporting Board and Committee...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada AppleOne Employment Services Full time

    Senior Executive Recruiter | Accounting Advantage/HROne/Pro Fit Executive Search Location : Etobicoke, Ontario (100% in office) Salary : $75,000 – $85,000 per year About the Role Provide high-level Executive Assistant (EA) and Personal Assistant (PA) support to senior leadership and serve as a proactive right‑hand partner by anticipating needs and...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada AppleOne Employment Services Full time

    Senior Executive Recruiter | Accounting Advantage/HROne/Pro Fit Executive Search Location: Etobicoke, Ontario (100% in office) Salary: $75,000 – $85,000 per year About the Role Provide high-level Executive Assistant (EA) and Personal Assistant (PA) support to senior leadership and serve as a proactive right‑hand partner by anticipating needs and removing...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Teneo external feed for LinkedIn Full time

    About Us:Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.Drawing upon our global team and expansive network of senior advisors we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our...

  • Executive Assistant

    3 days ago

    Toronto, Canada MADISON HOMES HOLDINGS Full time

    General Description: The Executive Assistant is responsible for performing a variety of administrative tasks and assisting the Vice President, High Rise and Vice President, Low Rise Communities. Primary Responsibilities: - Maintaining executives’ calendars, including adding events, rescheduling appointments, and providing daily briefings - Preparing and...

Executive Assistant

1 hour ago

Toronto, Canada Shiplake Properties Full time

The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and managing highly sensitive information. The Executive Assistant is required to maintain confidentiality and professionally interact with employees, management and external contacts.

**Summary of Responsibilities**:
Executive Support
- Maintain work schedules and calendars of the Executive Chair.
- Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
- Coordinate the signing of documents for executives as required.
- Coordinate logistics of executives and leadership team programs including meetings, seminars, workshops, special projects, and events.
- Prepare travel schedules, book travel arrangements, and make reservations.
- Maintain and organize an electronic filing system.
- Preparation of slide decks for meetings and minute-taking as necessary.
- Order, renew, investigate services, product, information as needed.
- Personal administrative support, as required.

General Office Administration Support
- Provide back-up administrative and office management support in the absence of Office Administrator.
- Review, and distribute all incoming and outgoing mail, arrange for couriers when needed.
- Maintain boardroom presentation and readiness to ensure preparation for scheduled meetings and events.

Communication
- Communicate professionally with internal team members and external partners.
- Maintain on-going, organized communication with Executive Chair for updates and project status.
- Develop communication on behalf of Executive Chair and executives as required.
- Assist in coordinating office activities and company wide events (virtual and in person).
- Other duties as assigned.

**Skills/Qualifications**:

- College diploma or university education.
- 3 - 5 years' experience as an Senior Administrative Assistant / Executive Assistant, or relevant role, considered an asset.
- Proficient use of various office based software including Microsoft Outlook, MS Word, Powerpoint.
- Occasional travel may be required.

**Physical Demands**:

- Fast paced office environment.
- Occasional off business hour requests.

SLP