Bilingual Administrative Assistant

Taking care of people is at the heart of everything we do, and we start by taking care of you, our valued colleague. A career at Sedgwick means experiencing our culture of caring. It means having flexibility and time for all the things that are important to you. It’s an opportunity to do something meaningful, each and every day. It’s having support for your mental, physical, financial and professional needs. It means sharpening your skills and growing your career. And it means working in an environment that celebrates diversity and is fair and inclusive.

A career at Sedgwick is where passion meets purpose to make a positive impact on the world through the people and organizations we serve. If you are someone who is driven to make a difference, who enjoys a challenge and above all, if you’re someone who cares, there’s a place for you here. Join us and contribute to Sedgwick being a great place to work.

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Bilingual Administrative Assistant

PRIMARY PURPOSE: To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES
- Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, etc.
- Provides back-up telephone support.
- Processes invoices and billings; maintains records.
- Maintains unit attendance records, library and/or manuals.
- Records meeting minutes.
- Makes travel arrangements.
- Maintains adequate supply inventory; orders supplies as needed.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES
- Performs other duties as assigned.
- Supports the organization's quality program(s).

QUALIFICATIONS

Education & Licensing
- High school diploma required

Experience
- One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.

Skills & Knowledge
- Excellent oral and written communication, including presentation skills
- PC literate, including Microsoft Office products
- Analytical and interpretive skills
- Strong organizational skills
- Good interpersonal skills
- Ability to work in a team environment
- Ability to meet or exceed Performance Competencies

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

We are committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Colleague Resources if you require accommodation.

Adjoint(e) administratif(ve)

OBJECTIF PRINCIPAL : Apporter un soutien administratif, y compris la préparation de la correspondance et des rapports, le classement et d’autres activités générales de soutien au bureau.

FONCTIONS ESSENTIELLES et RESPONSABILITÉS
- Produire de la correspondance, des rapports et d’autres documents; classer des documents, tenir et suivre le dossier d’attente, faire des photocopies, etc.
- Fournir une assistance téléphonique d’appoint.
- Traiter les factures; tenir des registres.
- Tenir les registres de présence de l’unité, la bibliothèque de documents et/ou les manuels.
- Consigner les procès-verbaux des réunions.
- Organiser les déplacements.
- Maintenir un inventaire de fournitures adéquat; commander des fournitures au besoin.

AUTRES FONCTIONS et RESPONSABILITÉS
- S’acquitter d’autres fonctions attribuées.
- Prendre en charge le(s) programme(s) de qualité de l’organisation.

QUALIFICATIONS

Formation et accréditations
- Diplôme d’études secondaires requis

Expérience

Compétences et connaissances
- Excellente communication orale et écrite, avec des compétences de présentation
- Connaissances informatiques, y compris les produits Microsoft Office
- Compétences d’analyse et d’interprétation
- Solides compétences organisationnelles
- Bonnes aptitudes interpersonnelles
- Capacité à travailler efficacement dans un environnement d’équipe
- Capacité à atteindre ou dépasser le niveau de rendement attendu

Les déclarations contenues dans ce document sont destinées à décrire la nature générale et le niveau du travail effectué par un(e) collègue affecté(e) à ce poste. Elles ne constituent pas une liste exhaustive de fonctions, de devoirs ou de variantes locales. La direction se réserve le droit d’ajouter ou de modifier à sa discrétion les fonctions du poste en tout temps.

Nous nous sommes engagés à mettre en place des processus de recrutement et de sélection inclusifs et sans obstacles. Si l’on vous contacte pour une of