Administrative Assistant

2 weeks ago

Whistler, Canada Whistler Blackcomb Full time

Come work and play in the mountains Whether it’s your first time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development program, and wellness benefits to fuel your success.

Join us to create your Experience of a Lifetime

**Job Benefits**
- Ski/Mountain Perks Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
- MORE employee discounts on lodging, food, gear, mountain shuttles AND during the summer on bike haul, golf and other activities
- RSP Options (after 12 months or 2000 cumulative hours of service)
- Employee Assistance Program
- Excellent training and professional development
- Referral Program

Seasonal Full Time roles are eligible for the above, plus:

- Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (after eligible employees work 500 hours)
- Free ski passes for dependents
- Critical Illness and Accident plans

**Job Specifications**:

- Housing: _Currently Available_
- Outlet: Lift Operations
- Starting Wage: $20 / hour
- Shift & Schedule Availability: Full. Time
- Skill Level: _Entry, Intermediate_

**Daily/Weekly tasks**
- Leading the weekly electronic staff communication
- Stock inventory - place orders as required
- ** Staff administration**
- Updating personal files, name tag requests, track training and notify leadership of deficiencies.
- ** Payroll**
- Check timesheets and notify supervisors of missed and late punches for team of 200+ employees
- Add vacation pay, as requested by employee, for both hourly and salary staff
- Resolve payroll issues in a timely manner
- ** Billing (Payroll Hours)**
- Kadenwood and other departments
- **Coupa (Ordering)**
- Quotes from suppliers
- Creating Purchase Orders
- Setting up vendors
- Recording/tracking purchases
- Creating order guide for ease of access and consistent ordering
- ** Onbase**
- Check and Submit for invoices
- Resolve issues in timely manner
- Ensure contractors are paid on time
- ** Concur**
- Correctly add expenses to monthly report, ensuing billing info is correct
- Contact other departments for billing info is required
- Submit correct receipts and keep records
- Complete and notify manager before month end to ensure transactions hit the budget correct
- ** Paperwork**
- Print out daily paperwork as needed for the lifts and gondolas
- Update lift specific manuals with new procedures
- Assist in staff recognition program
- Tracking staff time off
- Following up and tracking COVID-19 sick policy

The budgeted range starts at $20-25. Actual pay will be adjusted based on experience.
- Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law._
- Requisition ID _459651_

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