Administrative Coordinator

**Job Title**:Administrative Coordinator (In Person Position; 1 year contract)**
- Company Overview:_

Henry’s Tempeh Inc is a leading food manufacturing facility specializing in the production of high-quality consumer packaged goods. Our commitment to excellence in food safety, product innovation, and customer satisfaction drives everything we do. We are seeking a highly organized and versatile Administrative Coordinator and Project Manager to join our team and support various administrative functions, project management initiatives, and reception duties.

Henry’s Tempeh is supported by a dedicated team of Tempeh enthusiasts, building over 20 years of success within the ever-expanding plant-based protein category. We are Canada’s largest Tempeh manufacturer dedicated to producing premium refrigerated organic and gluten-free Tempeh - to meet the strong and growing demand for delicious, innovative, versatile, healthy, sustainable plant-based protein foods.

**Administrative Responsibilities**:
1. Office Management: Oversee day-to-day operations of the office, including managing supplies, equipment, and facilities.

2. Calendar Management: Coordinate appointments, meetings, and travel arrangements for executives and team members.

4. Document Management: Maintain electronic and physical filing systems, ensuring accuracy, organization, and confidentiality.

5. Data Entry: Input and update information accurately into company databases and spreadsheets.

6. Expense Reporting: Assist with expense tracking, reimbursement processing, and budget management.

7. Vendor Relations: Liaise with vendors and service providers, negotiating contracts and managing agreements.

8. Administrative Support: Provide general administrative support to various departments as needed.

**Project Management Responsibilities**:
1. Project Planning: Collaborate with cross-functional teams to develop project plans, timelines, and milestones.

2. Resource Allocation: Coordinate resources, including personnel, materials, and equipment, to ensure project success.

3. Progress Monitoring: Track project progress, identify risks and issues, and implement corrective actions as necessary.

4. Communication: Facilitate communication among team members, stakeholders, and management regarding project status, updates, and deliverables.

5. Quality Assurance: Ensure that projects meet quality standards, regulatory requirements, and customer expectations.

6. Documentation: Prepare project documentation, reports, and presentations for internal and external stakeholders.

7. Continuous Improvement: Identify opportunities for process optimization, efficiency improvements, and cost savings.

**Reception Duties**:
1. Front Desk Management: Greet visitors, answer phones, and direct inquiries to the appropriate departments or personnel.

2. Visitor Coordination: Schedule appointments, meetings, and facility tours for visitors and guests.

3. Mail Handling: Sort and distribute incoming mail and packages, as well as manage outgoing shipments.

4. Customer Service: Provide friendly and professional assistance to customers, clients, and business partners.

5. Facility Appearance: Maintain a clean and organized reception area, ensuring a welcoming atmosphere.

**Qualifications**:
⦁ Bachelor's degree in Business Administration, Project Management, or related field preferred.

⦁ Proven experience in administrative support, project management, and/or receptionist roles.

⦁ Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and project management tools.

⦁ Excellent organizational skills with a keen attention to detail and accuracy.

⦁ Strong communication, interpersonal, and customer service skills.

⦁ Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.

⦁ Flexibility to adapt to changing priorities and responsibilities.

⦁ Knowledge of food manufacturing industry regulations and standards is a plus.

**Benefits**:
⦁ $26 hourly wage; 38.5 hours per week; Two weeks paid vacation

⦁ Extended Health and Dental Benefits after a probationary period of 3 months

⦁ Opportunities for professional development and career advancement within the company.

⦁ Positive and collaborative work environment with a focus on employee well-being and satisfaction.

**At Henry’s Tempeh, **we proudly uphold the principles of being an equal opportunity employer. This commitment signifies that we extend identical opportunities for hiring, career advancement, and benefits to all individuals, without any form of discrimination based on attributes such as race, ethnicity, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, or status as an individual with a disability.

To ensure fairness and inclusivity, we actively address inherent biases in our processes by engaging in ongoing consultations