Career Management Assistant

**About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference. **About Us**: **Who We Are**: Ivey Business School acknowledges and respects the traditional lands of the Anishinaabek, Haudenosaunee, Lunaapéewak, and Attawandaron peoples, where Western University and Ivey Business School are located. This land continues to be home to diverse Indigenous peoples, whom we recognize as contemporary stewards of the land and vital contributors of the community. The Ivey Career Management department facilitates access to Ivey students and the alumni network to help our corporate partners fill vacancies within their organizations. Ivey Career Management helps connect students and employers in a meaningful way through providing them with access to Ivey students through various on-campus recruiting activities. The Corporate Recruiting Team at Ivey works closely with our recruiting partners to advise them on their campus recruiting strategies and developing their campus brand. The Operations team helps to support the Corporate Recruiting Managers and our corporate partners by managing the logistics of their campus recruiting activities. **Responsibilities**: The Career Management Assistant role works closely with the Operations and Corporate Recruiting team to ensure a smooth and successful recruiting experience for all involved - both Ivey students and our corporate partners. The role will consist of both virtual and in-person elements Key Responsibilities - Preparing for corporate engagement events and interviews for recruiters both virtually and in-person - Hang signage, provide water bottles, ensure wi-fi details are available, etc. Review the facilities request and ensure that the caretakers have set up the room as requested by the firm. Set technology up accordingly for the firms. - Ensuring Zoom meeting links are set up properly (i.e. hosts, break-out rooms, etc.) - Greeting alumni and recruiters both virtually and in-person - Welcome corporate partners at the entrance to the building, provide them with relevant information and escort them to their assigned rooms. Ensure they have everything they need for their corporate engagement event or interviews and assist with connecting their laptop to the projector (if needed). - Welcome corporate partners to virtual events and ensure they set up for their sessions to run smoothly. For those sessions hosted on an Ivey platform, will assist corporate partner throughout the session as needed (i.e. managing chat feature, managing raised hands, etc.) - Attendance at Corporate Engagement Events - Take attendance at the corporate engagement event via your phone and on the manual attendance sheet. Reconcile attendance within the Career Management platform, and save a copy of the attendance so that it can be provided to the firm. - Attend virtual sessions, view participant list and track students in attendance. Update event attendance in Career Management internal system, and save a copy of the attendance so that it can be provided to the firm. - Provide additional support to the operations team and assist in preparing for recruiting activities. - Other duties/ad hoc projects as assigned - Qualifications**Education**: - Must be a full time student at Western (enrolled in minimum 3.5 courses), and expect to retain full-time student status for the duration of this appointment **Experience**: - 1 year part time employment or volunteer experience Skills, Abilities & Expertise: - Written and verbal communication skills to express ideas clearly, and adapt communication style to suit the situation and audience - Ability to maintain a positive, outgoing attitude with genuine customer service orientation - Reliable and dependable with the ability to consistently work assigned schedule - Ability to follow processes and practices with high attention to detail - Demonstrates integrity and works in accordance with Western¿s policies and procedures - Computer skills with Microsoft Office, with the ability to learn and use new software programs as required - Personable and courteous in working relationships with colleagues, students and the public - Ability to work independently and effectively as a member of the team to achieve department goals - Ability to work in a manner that is compliant with confidentiality requirements as applicable **Why Western?**: Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills