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Administrative Assistant

2 weeks ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID**:156678**
**Company: Nova Scotia Health**
**Location**:Provincial** Zone, **Halifax Infirmary Robie Street Entrance - QEII**
**Department**:MED Strat Dal FM - VP9 - CCZ**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:21-Aug-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Reporting to the Provincial Manager, Department of Family Practice, Medical Affairs, the Secretary D will be part of a provincial patient onboarding team supporting the attachment of individuals from the Need a Family Practice Registry (NAFPR) to family practices/providers across the province.
The Secretary D will be part of a provincial patient onboarding team consisting of RNs and LPNs that work in collaboration with other allied health professions, NPs and Family Physicians in practices and communities across NS to attach patients to those community practices with capacity.
While the majority of this position will work virtually, there will be a requirement to work at multiple sites and travel between various community locations throughout the province as required.
The Secretary D works with teams, partners and community following a customer service approach. This position provides general administrative support for the office, confidential records management and data entry, reception for the general public, and specific program support.

Duties include, but are not limited to:

- Providing phone and office reception for public inquiries
- Processing incoming and outgoing mail
- Ordering office supplies through purchase orders and SAP
- Minute taking for meetings
- Booking meetings, travel arrangements, professional development activities for team members
- Processing petty cash, staff travel claims and expense invoices
- Coordinating office inspections and maintenance requests
- Organizing office supply inventory
- Collect payments and/or issue receipts for services
- Providing guidance to staff on administrative procedures
- Coordinating inventory of program supplies and ordering supplies
- Coordinating annual resource order for programs
- Providing coverage for other administrative support across the program as needed
- Completes other duties as assigned

**About You**:
We would love to hear from you if you have the following:

- Successful completion of post secondary education in a recognized Office Administration / Medical Secretarial Program, with Medical Terminology required
- Minimum of 1 year experience in office administration required
- Experience with EMRS-MedAccess and Accuro considered an asset
- Demonstrates an understanding of the core competencies for administrative professionals
- Able to build partnerships and work cooperatively and collaboratively in a multi-disciplinary setting with a strong focus on community
- Demonstrated ability to communicate effectively
- Skills working in inclusive environments and able to interact effectively with diverse individuals, groups and communities
- Demonstrated ability to manage time and prioritize
- Ability to use office technology effectively and efficiently
- Demonstrates an understanding of core competencies CPR/First Aid
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent Full-Time (100%) position, 70 Hours Bi-Weekly

**Compensation and Incentives**:
$20.36 - $23.14 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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