Office Administrative Coordinator

3 days ago

Kitchener, Canada Fidus Systems Full time

Headquartered in Ottawa, with additional design center locations in Waterloo and San Jose, Fidus is a global leader and dynamic high-tech design firm. Fidus specializes in leading-edge electronic product development. Our hardware, software, FPGA, and signal integrity teams innovate, design, and deliver next-generation products for clients in emerging technology markets.

Established in 2001, Fidus successfully completed over 4,000 projects for over 400 customers by serving diverse clientele at such industries as Telecom/Datacom, Aerospace and Defence, Consumer, Semiconductors, Industrial/Automotive Controls, and Medical. Being a premiere design services member for AMD/Xilinx North America means we have great FPGA designers with leading edge expertise, and we solve some of the customers toughest design challenges.

We are seeking an Office Administrative Coordinator, who will be responsible for ensuring a welcoming and inviting environment when entering the Fidus Kitchener-Waterloo office. This includes supporting the maintenance of our facilities and providing general administrative support.

**A Look into the Office Administrator role at Fidus**
- Front reception office duties;
- Ensure appropriate stock levels for healthy snacks and beverages;
- Coordinate weekly catering for lunches;
- Coordinate travel arrangements and expenses;
- Lead administrative role on the social committee;
- Prepare engaging communications for company events, social activities, etc.;
- Organize internal meetings;
- Coordinate and collate monthly all-staff slide presentations;
- Member of the Joint Health & Safety Committee and provides administrative support;
- Coordinate the monthly donation draws and process Fidus donations;
- Organize and coordinate annual company social events, Fidus clothing swag orders, fundraising initiatives, and event planning;
- Maintain the office and kitchen areas;
- Coordinate electronic greeting cards and gifts for employee milestones;
- First point of contact for facility related issues;
- Liaise with property management and office vendors for cleaning and security services;
- Purchase general office supplies;
- Order business cards;
- Support the preparation of Annual Report content and Annual General meeting;
- Provide general administrative support for the leadership team, as required.

**Requirements**:

- High school diploma or equivalent with a minimum of five years of related work experience, preferably in a high-tech work environment;
- Excellent communication skills both written and verbal;
- Strong proficiency and aptitude in using technology and MS Office suite of products (Outlook, Excel, Word, Powerpoint);
- Approaches tasks with a smile, tenacity, and a desire to problem solve;
- Highly organized and pays attention to detail;
- Sound judgement and decision making;
- Thrives in a fast-paced work environment and can handle multiple varying tasks at the same time;
- Professional and pleasant disposition;
- Strong customer service focus and attitude;
- Thrives in supporting the success of others and the company with a positive attitude; Valid driver's license and access to a vehicle is required.

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