Accounts Payable/receivable Representative

**ACCOUNTS PAYABLE/RECEIVABLE REPRESENTATIVE**

The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individual to join our Finance Department as an Accounts Payable/Receivable Representative.

**Position Type**:Permanent Full Time
**Number of Positions**:One (1)
**Department**: Finance Department
**File Number**: SV25-135
**Location**: City Hall (169 Front Street, Belleville, ON)
**Hours**: 35 hours per week; Monday to Friday, 8:30am to 4:30pm
**Employee Group**: Union - CUPE
**Salary**:Grade 4 ($28.35 - $32.58 per hour) - UNDER REVIEW
**Closing Date**:Friday, November 14, 2025**at 4:30 PM**

**PURPOSE AND SCOPE**:
Reporting to the Manager of Finance/ Deputy Treasurer, the Accounts Payable/Receivable Representative is responsible for the accurate and timely processing, control, reconciliation, and reporting of City accounts payable and receivable transactions while ensuring compliance with City policies, procedures, and legislative requirements. The role also provides guidance and support to staff and departments regarding financial processes.

**KEY RESPONSIBILITIES**:
This position will:

- Provide timely, accurate information to the Manager and respond appropriately to their directions and decisions.

Accounts Payable:

- Verify and enter voucher/invoice, and purchase order information prepared and compiled by departments, ensuring compliance with established policies, procedures, and GST/HST regulations.
- Create, update, and monitor vendor accounts in financial software, including the verification and updating of electronic funds transfer (EFT) information.
- Remit government payments to the Receiver General of Canada.
- Process cheque, bill, and EFT payments; create and reconcile related reports.
- Separate and sort cheques for mailing or departmental distribution, maintaining control records.
- Process stale-dated cheques and stop payments, arranging replacements as directed.
- Verify and download cleared cheques daily; escalate issues and reconcile outstanding cheques.
- Process and reconcile the payables module at month-end.
- Maintain, input, and review monthly purchasing card reconciliations and supporting documentation for accuracy, approval, and completeness.
- Respond to daily account inquiries from internal contacts and suppliers and follow up with departments regarding vendor statements.
- Support and train departments on Accounts Payable policies and procedures, including providing guidance on issues surrounding invoices and/or purchase orders.

Accounts Receivable:

- Create, update, and monitor customer accounts in financial software.
- Process and reconcile the receivables module at month-end.
- Prepare aged listings for management review and distribute supporting customer statements monthly.
- Review delinquent accounts and prepare detailed summaries for transfer to taxes.
- Review all credit balances and misapplied cash transactions; process and adjust entries as required.
- Respond to daily account inquiries from internal contacts and customers.
- Support and train departments on Accounts Receivable policies and procedures.

Other:

- Maintain electronic filing system for payables and receivables, including scanning documents as required.
- Enter and upload general ledger journal vouchers.
- Communicate professionally and effectively with all stakeholders, promoting a high standard of customer service, with a focus on accessibility inclusive of the needs of a diverse community.
- Perform all tasks and responsibilities through the lens of Equity, Diversity, Inclusion, ensuring commitment to fairness, representation, accessibility and respect for diverse perspectives and cultures in all aspects of work.
- Perform all other duties as assigned.

**_ Note: the above duties and responsibilities are not to be construed as all-inclusive._**

**EDUCATION/TRAINING/SPECIALIZED SKILLS**:
Minimum Qualifications:

- Two (2) Year College Diploma in Accounting
- Satisfactory Criminal Record Check (“CRC”) prior to commencing work at the City of Belleville.

**WORK EXPERIENCE**:
Required Qualifications:

- One (1) year Accounts Payable/Receivable and General Ledger accounting experience
- Proven ability to communicate effectively with the public in person and on the phone and in written format
- Exceptional organizational skills with the ability to manage multiple tasks and priorities in a demanding environment
- Proven ability to work with professionalism and confidence with all levels of management and the public
- Previous experience working with confidential an