Procurement Representative

**About us**

We’re EMS-Tech Inc., a highly successful and expanding engineering firm that specializes in the design and supply (OEM) of bulk material handling equipment. For over 35 years we have delivered projects great and small around the world. We are dedicated to supplying high-quality large-scale machines and systems and providing innovative, custom solutions.

With our headquarters in Canada, and offices in the Netherlands, China, and Australia, we are constantly pushing the envelope related to self-unloading ships, stackers, stacker-reclaimers, shiploaders and conveyor systems.

**Role & Responsibilities**

We are seeking a dedicated Procurement Representative to join our expanding head office in Belleville, Ontario.

If you're looking to develop and advance your expertise in procurement, logistics, and supply chain management, this role is an excellent fit for you.

**Here are some of the things you’ll be working on**:

- Prepare procurement documents such as requests for quotations (RFQ’s), purchase orders, and packing lists based on assigned project needs or as directed.
- Summarize quotations and prepare bid analyses for review by Project Managers and Project Engineers. Assist senior personnel (Director Procurement, Project Managers, Project Engineers, Sales/Marketing, Senior Leadership) with customer support.
- Assist the Project Manager and Project Engineer with the creation of the Buy List (B.O.M.) as necessary and actively participate in procurement-led Buy List review meetings at regularly scheduled intervals to review timelines, assess emerging and possible supply risks, and monitor budgets.
- Expedite orders both internally and externally as required to ensure delivery times and project milestone targets are met.
- Receive and review vendor shipping documents, and coordinate deliveries with Shipping & Logistics department to ensure required project deadlines are met; this may include some light shipping and receiving duties.
- Assist Shipping/Logistics with the development of commercial invoices and packing lists as required. Arrange domestic and cross-border deliveries to freight forwarders as needed.
- Receive, record and track office deliveries of project components, and coordinate timely shipment with Logistics to meet project timelines.
- Receive, organize, and circulate technical drawings, quality control documents and manual documents for approval.
- Maintain and organize procurement files (e.g. buy lists), field reports and correspondence for assigned projects.
- Perform all duties in accordance with applicable QMS policies, procedures, and work instructions.
- Demonstrate proficiency with MS Office Suite (particularly Word & Excel), Adobe Acrobat, and other software as required.
- Exhibit good numeracy skills and attention to detail.
- Continue to develop the ability to identify inconsistencies with procurement documents based on historical, project or contextual information and bring them to the attention of senior and project personnel.
- Any other duties assigned by the supervisor.

**Qualifications**
- Diploma in Procurement, Supply Chain, Materials Management, Business, or Accounting/Finance, or equivalent level of combined education and on the job experience.
- 5 years of relevant experience in an administrative role, preferably with direct financial or client-facing responsibilities.
- General knowledge of purchasing protocols and the supply chain cycle (preferred).
- Experience working with Quality Management Systems (QMS), Adept, or another electronic document control repository.
- Proficiency in MS Office Suite (preferably with advanced skills in Word & Excel), with the ability to learn other software programs as required such as Adobe Acrobat.
- Ability to work independently and as part of a team.

**What We Offer**
- A collaborative, values-based team culture and stable working environment
- Extended healthcare coverage including health, vision, dental, and more
- 5% Employer Paid Pension Plan
- Paid vacation plus 5 Family Responsibility Days annually
- Health care spending account
- Employee Assistance Program
- Career development opportunities

**The Right Fit**

The best person for this role will come with a strong work ethic, and a commitment to doing things right.

You live our core values:

- **Trust** - We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
- **Loyalty** - We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
- **Integrity** - Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
- **Tenacity** - The passion and commitment to excellence of our people is the foundation of good customer service.

**Application Process**

**Accommodations**
- EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce, and is committed to an inclus