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Accounting and Payroll Administrator

4 weeks ago

Belleville, Canada EMS-Tech Inc Full time

**About us**

We’re EMS-Tech Inc., a highly successful and expanding engineering firm that specializes in the design and supply (OEM) of bulk material handling equipment. For over 35 years we have delivered projects great and small around the world. We are dedicated to supplying high-quality large-scale machines and systems and providing innovative, custom solutions.

With our headquarters in Canada, and offices in the Netherlands, China, and Australia, we are constantly pushing the envelope related to self-unloading ships, stackers, stacker-reclaimers, shiploaders and conveyor systems.

**Role & Responsibilities**

**Here are some of the things you’ll be working on**:
**Accounting Administration**
- Maintain accurate financial records and data entry
- Understand our accounts payable and accounts receivable process and support the existing roles.
- Support accounts payable, accounts receivable,
- Record certain general ledger entries.
- Prepare monthly, quarterly, and annual financial related reports.
- Complete bank reconciliations and track cash flow.
- Monitor budgets, track expenses, and assist in financial forecasting.
- Assist with tax filings and reporting requirements (e.g., GST/HST, payroll deductions)
- Develop and maintain internal financial procedures and controls.

**Payroll Administration**
- Manage full-cycle payroll processing for salaried, hourly, and contract employees globally (Belleville, Vancouver, Brisbane, and China). Ensure accuracy, timeliness and compliance with local regulations.
- Maintain and manage Office Timesheets (OTS) - project time tracking software to support accurate payroll and project reporting.
- Enters all source data (such as timesheets, overtime authorizations, rate changes, and other payroll documents) impacting employee pay, and verifies the output before release.
- Reconciles all output to payroll journals and general ledger and prepares all regular and adjusting journal entries.
- Process payroll related changes including promotions, salary adjustments, travel policy compensation, overtime, pension contributions, group benefit deductions, taxable benefits, WSIB, EHT, and year-end T4 reporting.
- Partner with HR to facilitate smooth payroll and benefits coordination
- Maintain accurate, audit-ready payroll records and documentation in accordance with company policies and regulatory requirements.
- Provide front-line support by responding and addressing employee payroll inquiries.
- Assist with other administrative and operational tasks as required to support the broader administration team.
- Accurately document, monitor and generate necessary statutory reports on employee activities, transfer hours, status changes and project allocations for Project Managers and the Resource Planner.
- Must demonstrate the highest level of discretion and maintain strict confidentiality in handling sensitive information.

**Qualifications**
- Post Secondary Education in Accounting, Payroll or Business Administration or equivalent field.
- Proven experience in bookkeeping, accounting, payroll roles and data manipulation
- Proficiency in accounting software (e.g., QuickBooks, Sage) and strong knowledge of Microsoft Excel.
- Strong knowledge of CRA remittance requirements and payroll best practices
- Attention to detail and excellent organizational skills.
- Knowledge of Canadian tax regulations and payroll systems is an asset.
- Strong communication skills and ability to collaborate with team members.

**What We Offer**
- A collaborative, values-based team culture and stable working environment
- Extended healthcare coverage including health, vision, dental, and more
- 5% Employer Paid Pension Plan
- Paid vacation plus 5 Family Responsibility Days annually
- Health care spending account
- Employee Assistance Program
- Career development opportunities

**The Right Fit**

The best person for this role will come with a strong work ethic, and a commitment to doing things right.

You live our core values:

- ** Trust** - We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
- **Loyalty** - We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
- **Integrity** - Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
- **Tenacity** - The passion and commitment to excellence of our people is the foundation of good customer service.

**Why Join EMS-Tech Inc.?**

At EMS-Tech Inc., We value professionalism, accuracy, and collaboration. As part of our team, you’ll have the opportunity to make a meaningful impact while developing your skills in a supportive and growth-focused environment.

**Application Process**

**Accommodations**
- EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce, and is committed to an inclusive, barrier-free selection process. If you require accommodati