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Office Administrative Assistant

3 weeks ago

Nanaimo, Canada BD Mitchell Prosthetic & Orthotic Services Ltd Full time

**Administrative Assistant**

**BD Mitchell Prosthetic & Orthotic Services Ltd** is looking to fill a position for a part-time (5 hour shift per week day) Administrative Assistant.

This position is in a busy medical office, working alongside another 3 administrators, completing tasks for our clients and the clinical team. This position has a variety of duties in administration and ordering/receiving. If you are willing to learn and enjoy working in a team, this position is for you.

We are flexible on the scheduled time of the shift, fitting anywhere between 7:30 and 5pm. Once a beneficial start time has been organized, this will be consistent.

**Responsibilities**:

- Complete client intake forms, prepare paperwork for any direct billing
- Coordinate with hospital staff for any admitted or emergency patients that require prosthetic or orthotic clinical care
- Address requests from clinicians or technicians re
- scheduling of clients' work orders or office visits.
- Answer incoming calls and schedule clinical appointments.
- Prepare estimates to funding agencies for approval, and invoicing them by performing various clerical tasks such as typing, faxing, copying, scanning, etc.
- Order materials/componentry for technical and clinical staff
- Receive materials/componentry ordered
- Request return authorizations and prepare for shipping any items no longer required.

**Skill**:

- Experience in an administrative setting is an asset, but not essential. Training will be provided.
- A professional attitude, attention to detail, the ability to multitask.

**Applications**:
**Job Type**: Part-time

Pay: $19.00-$24.00 per hour

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Expected start date: 2025-02-24