Recruitment and Administrative Assistant

1 week ago

Burlington, Canada HealthOPM Full time

**Recruitment and Administrative Assistant**

**Job Summary**:
We are seeking a fast paced detail-oriented and proactive individual to join our team as a Recruitment and Administrative Assistant. In this role, you will play a crucial part in supporting both the recruitment process for our **healthcare **staffing agency with a primary focus on recruitment activities and managing the physical office located in Burlington, ON.
- Excellent organizational skills
- Strong attention to detail
- Reliable
- Mature
- Quick Learner
- Proactive
- Empathic
- Multitask effectively
- Previous recruitment experience

**Responsibilities**:
Recruitment:
1. Collaborate with hiring managers to understand staffing needs and requirements for open positions.

3. Screen resumes, conduct initial interviews, and coordinate interviews with hiring managers.

4. Assist in the preparation and distribution of job postings.

5. Manage the applicant tracking system to maintain a database of qualified healthcare professionals for quick and efficient placement.

6. Support the onboarding process by preparing new hire documentation and facilitating orientation sessions.

**Administrative**:
2. Assist in organizing and maintaining office files, records, and databases.

3. Coordinate and schedule meetings, conferences, and other office events.

4. Manage office supplies and equipment, ensuring proper inventory levels.

5. Handle incoming and outgoing mail and packages.

6. Assist with travel arrangements for staff members when necessary.

7. Perform other administrative tasks as assigned.

**Qualifications**:
1. High school diploma or equivalent; additional education or certification in human resources is a plus.

2. Proven experience in a similar administrative and/or recruitment support role.

3. Familiarity with applicant tracking systems and recruitment tools.

4. Strong organizational and time-management skills.

5. Excellent written and verbal communication skills.

6. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

7. Ability to maintain confidentiality and handle sensitive information with discretion.

8. Detail-oriented with a high level of accuracy.

**Attributes**:
1. Proactive and self-motivated.

2. Team player with excellent interpersonal skills.

3. Ability to work in a fast-paced environment and prioritize tasks.

4. Strong problem-solving skills.

5. Flexibility and adaptability to changing priorities.

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