Recruitment Administrator/coordinator

22 hours ago

Burlington, Canada Intellistaff Full time

**Job Title**: Recruitment Administrator/Coordinator
**Location**: Remote (will require flexibility to travel to Burlington from time to time)
**Position Type**: Full-Time
**About Us**: Intellistaff is a leading recruitment firm specializing in providing tailored staffing solutions across a wide range of industries, with a particular focus on the public sector. We pride ourselves on connecting top talent with exceptional opportunities, offering customized, end-to-end recruitment services to meet the unique needs of our clients. With a deep understanding of government procurement and an unwavering commitment to excellence, Intellistaff has earned a reputation for delivering high-quality results with integrity and professionalism. Whether for contract, temporary, or permanent roles, we help businesses and professionals thrive in today’s competitive landscape. We are looking for a highly organized, technically savvy, and proactive Recruitment Administrator/Coordinator to join our team, primarily to support the Managing Partner in executing key tasks.
**Key Responsibilities**:

- Provide direct administrative and technical support to the Managing Partner, assisting with day-to-day operations and projects.
- Organize and prioritize tasks to meet deadlines, managing contract renewals and project timelines efficiently.
- Ensure compliance with government procurement processes and requirements.
- Collaborate with the Managing Partner to resolve issues related to contracts or client relationships, and escalate when necessary.
- Manage financial tracking, reporting for contracts, and ensure accuracy in invoicing and expense monitoring.
- Utilize contract management software and other technology tools to optimize processes and maintain organized records.
- Continuously seek opportunities to improve operational efficiency and adopt new technology solutions where applicable.

**Key Qualifications**:

- Strong technical acumen, with the ability to quickly learn and navigate contract management software, financial tracking systems, and other technology tools.
- Strong attention to detail and exceptional organizational skills.
- Ability to independently solve problems and take initiative to figure things out.
- Comfortable asking questions and seeking clarification when needed.
- Financial acumen with experience in contract management and an understanding of government procurement.
- Excellent communication skills, both written and verbal, with the ability to build and maintain relationships on behalf of the Managing Partner.
- Experience in a fast-paced environment, preferably within recruitment, staffing, or government contracting.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and contract management systems.
- Knowledge of government procurement policies and regulations is highly desirable.

**Why Join Us?**:

- Work closely with the Managing Partner and be an integral part of the leadership team.
- Be part of a collaborative and supportive team that values initiative and growth.
- Professional development opportunities to grow within the role and firm.

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