Project Administration Assistant

3 days ago

Campbell River, Canada WestUrban Developments Ltd. Full time

At WestUrban, we don’t just build homes, we build communities through our expertise in construction management, customized development, and development planning across Western Canada. Our rapidly growing company is built on a foundation of strong relationships, extending to employees, clients, stakeholders, contractors and suppliers. We believe that investing in people is the cornerstone of our success. We build dynamic teams powered by respect, integrity, and experience. This mission empowers us to find innovative solutions, and to develop leading-edge concepts that enhance and support growing communities.

**Thinking about a change?**

**What you will be doing**:

- Works closely with the Project Managers and the Project Administrative Supervisor to ensure consistency for all project related filing systems;
- Performs a range of administrative duties through all phases of projects, from start-up to close-out;
- Ensure files and documents are prepared and logged with a high level of accuracy and within required timeframes;
- Assists with assembling and preparing documents of a complex nature, i.e. RFIs and Submissions;
- Assists with preparing Purchase Orders, Recommendations of Awards and Change Orders;
- Obtains and assembles project close-out documentation, including drawings, manuals, warranties, and permits;
- Monitors and maintains tracking tools to provide effective reporting of projects for Directors;
- Effectively and accurately communicates discrepancies in project reports with Project Managers;
- Creates, maintains, and ensures the use of Company standard operating procedures and templates;
- All other duties, as assigned.

**What you need to bring**:

- Minimum 2 years working in an administrative role and office environment;
- Exceptional administrative and organizational skills, including the ability to prioritize workload;
- The ability to multi-task and adapt to an always changing environment;
- Excellent interpersonal, written, and verbal communications skills;
- Comfortable working with technology and proficient in MS Office (Word, Excel, PowerPoint and Outlook);
- Ability to establish and maintain effective working relationships with staff at all levels of the organization;
- Friendly and positive attitude;
- High level of initiative and sense of urgency;
- Attention to detail and time management.

**What do we offer you?**

Finding and keeping the right people is very important to us. We want to offer an opportunity to someone who is passionate not only about building quality apartment buildings, but also having the chance to build communities which make a lasting impact. The anticipated salary range for this position is $45,000.00 - $55,000.00 depending on experience. We also provide:

- Health and Dental plan with Life and Long Term Disability Insurance
- Service recognition and Wellness programs
- A generous annual Profit Share program

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