Executive Administrative Assistant

7 days ago

Toronto, Canada Oliver & Bonacini Full time

Company Description

Our Executive/Personal Assistants play an important role in supporting our President and other members of the O&B Executive team. They are responsible for coordinating and providing direct on-going support both professionally and personally. Performing administrative tasks such as scheduling appointments and calendar management**, **putting together and editing correspondence, reports, and presentations as well as taking care of travel and guest arrangements. This role is responsible for ensuring the time and tasks of the O&B Executive team are well organized, planned and prioritized. In addition to supporting the Executive team, the Executive Assistant works independently to prioritize and balance a personal workload to meet critical deadlines and target dates for assignments.

**What's in it for you**:

- Competitive salary
- Paid vacation, sick, and personal days
- Health, Dental and Visions benefits with Enhanced Mental Health Coverage
- Discounted gym membership and Employee Assistance Program
- Group Life & Disability Insurance
- 50% Dining Discount for all O&B and Freehand locations
- RRSP Matching
- Tuition Reimbursement
- O&B is one of Canada’s largest hospitality companies with many internal career opportunities. We have restaurants, food halls, and catering teams in Alberta, Ontario, Quebec, and Nova Scotia.

**Job Description**:
**PRIMARY DUTIES & RESPONSIBILITIES**
- Supporting the President and multiple members of the executive team with various administrative duties
- Organize and maintain Outlook calendars; determine the importance of internal and external meeting requests, prioritize and schedule accordingly to suit changing priorities
- Prepare materials as needed for meetings, conferences and other events
- Arrange business and personal related travel, transportation and accommodations; prepare comprehensive and detailed itineraries as needed
- Assist in managing document retention and confidential files
- Ensure expense claims and invoices are reviewed, approved and submitted in a timely manner
- Manage other personal administrative duties including but not limited to personal travel arrangements, arranging appointments, errands, etc.
- Support research and analysis tasks for the events team, including but not limited to competitive research and creating business reports
- Assists events team in planning client events, tradeshows, and marketing initiatives as required.

**Qualifications**:
**DESIRED QUALIFICATIONS**:

- Minimum 5 years of experience as a senior administrator, at least 2-3 years supporting a senior level executive
- Your most recent work experience should be in a private sector environment
- Advanced MS office skills: Excel, Word, Powerpoint, Outlook.
- Superior written and verbal communication skills. Ability to work under pressure and stay organized. Detail oriented.

Additional Information
**Oliver & Bonacini's Diversity Commitment**

At Oliver & Bonacini Hospitality, we are committed to treating every employee with dignity and respect. We strive to be fair and just, and create working environments where our employees can be at their best.

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