Executive and Office Administrative Assistant
7 days ago
Company Description The GeoFocus Group is a results-driven leader in construction management, recognized for its ability to execute complex, time-sensitive, and technically challenging projects. Our portfolio includes the recovery and completion of distressed, delayed, and troubled developments, as well as CMHC MLI Select purpose-built rentals and midrise new construction across the Industrial, Commercial, and Institutional (ICI) sectors. We combine decades of hands-on field experience with advanced planning, data-driven decision-making, and disciplined execution. We are seeking a highly organized and proactive Executive Assistant to support the Senior Management Team , including the CEO and COO , in addressing the day-to-day operational and administrative needs of the office. This is a full-time, in-office position based in Vaughan, Ontario , with projects located throughout the province . Intermittent travel may be required to assist with executive meetings or project coordination. The successful candidate will play a key role in ensuring the efficiency and effectiveness of senior leadership by managing schedules, communications, and administrative processes that allow the CEO and COO to focus on strategic priorities and project execution. Managing complex calendars, including scheduling meetings, appointments, and travel arrangements . Prioritizing and coordinating daily workflows, deadlines, and commitments for senior executives. Monitoring, organizing, and reviewing emails and correspondence to ensure timely responses and efficient communication. Preparing, formatting, and proofreading documents, presentations, and reports for both internal and external use. Coordinating executive and project meetings , including agenda preparation, minute taking, and follow-up on action items. Acting as a liaison between the senior management team and project managers, consultants, clients, and administrative staff. Maintaining confidential records , contracts, and corporate files with accuracy and discretion. Assisting with expense tracking, procurement coordination, and document control . Supporting the preparation of proposals, RFP responses, and project-related communications. Anticipating the needs of the senior management team and proactively identifying opportunities to improve workflow efficiency. Minimum 7–10 years of executive or administrative support experience , preferably within the construction management, development, or engineering sectors . Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Diploma or degree in Business Administration, Executive Office Management, or related field preferred.
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Executive and Office Administrative Assistant
4 weeks ago
Toronto, ON, Canada The GeoFocus Group Full timeCompany Description The GeoFocus Group is a results-driven leader in construction management, recognized for its ability to execute complex, time-sensitive, and technically challenging projects. Our portfolio includes the recovery and completion of distressed, delayed, and troubled developments, as well as CMHC MLI Select purpose-built rentals and midrise...
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Executive Assistant and Office Administrator
7 days ago
Toronto, ON, Canada The GeoFocus Group Full timeCompany Description The GeoFocus Group is a results-driven leader in construction management, recognized for its ability to execute complex, time-sensitive, and technically challenging projects. Our portfolio includes the recovery and completion of distressed, delayed, and troubled developments, as well as CMHC MLI Select purpose-built rentals and midrise...
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Toronto, ON, Canada The GeoFocus Group Full timeCompany Description The GeoFocus Group is a results-driven leader in construction management, recognized for its ability to execute complex, time-sensitive, and technically challenging projects. Our portfolio includes the recovery and completion of distressed, delayed, and troubled developments, as well as CMHC MLI Select purpose-built rentals and midrise...
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Office Administrator and Executive Assistant
17 hours ago
Toronto, Canada Forno Cultura Full time**Forno Cultura’s Office Manager and Executive Assistant is the driving force behind our daily operations, logistics, and administration both internal and client facing. This role is a critical liason between our Back of House production team, Retail Locations, Wholesale Clients and Suppliers. It entails the daily, weekly and Monthly management of delivery...
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Office Services Coordinator
2 weeks ago
Toronto, Canada Head Office Full time**Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...
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Executive Assistant and Office Administrator
3 days ago
Toronto, Canada Avid Group Full time**Summary of the Role**: Avid Group is looking for a highly organized Executive Assistant and Office Administrator to join our team. You will be responsible for providing comprehensive administrative support to the Senior management Team including the COO, CFO and VP of Sales. You will also be tasked with overseeing the day-to-day operations of our office...
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Administrative Support Officer
2 weeks ago
Toronto, Canada Cabinet Office Full timeDoes the idea of working centrally across government and alongside decision-makers interest you? Do you have an exceptional eye for detail, superior organization, and digital skills? Are you interested in the legislative and decision-making landscape? And finally, are you interested in a unique and broad-reaching position to start a government career? If so,...
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Executive Assistant, Executive Offices
4 weeks ago
Toronto, Canada Ontario Medical Association Full timeJoin to apply for the Executive Assistant, Executive Offices role at Ontario Medical Association. The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually strive to be the trusted voice in transforming Ontario’s health‑care system by courageously pursuing...
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Executive Assistant, Executive Offices
4 weeks ago
Toronto, Canada Ontario Medical Association Full timeJoin to apply for the Executive Assistant, Executive Offices role at Ontario Medical Association. The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually strive to be the trusted voice in transforming Ontario’s health‑care system by courageously pursuing...
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Executive Office Assistant
7 days ago
Toronto, Canada The GeoFocus Group Full timeCompany Description The GeoFocus Group is a results-driven leader in construction management, recognized for its ability to execute complex, time-sensitive, and technically challenging projects. Our portfolio includes the recovery and completion of distressed, delayed, and troubled developments, as well as CMHC MLI Select purpose-built rentals and midrise...
