Executive Administrative Assistant

1 week ago

Toronto, Canada Educators Financial Group Full time

**Job Summary**:
Educators Financial Group is looking for an experienced and proactive **Executive Administrative Assistant** to the CEO This role is critical and accountable for providing confidential and high-level administrative support primarily to the President & CEO as well as the Executive Leadership Team. The Executive Administrative Assistant will also be contributing towards various Human Resources administrative initiatives.

This is a great opportunity for someone who possesses excellent organizational, communication, and time management skills and is looking to be part of a team that values collaboration, culture, and community above all.

In this role, the Executive Administrative Assistant will be responsible for
- Planning, scheduling, attending, taking meeting minutes, and following up on action items
- Co-ordinating HR Committee Board meetings, preparing agendas, arranging meeting locations and logistics, assembling and distributing committee packages, attending meetings, taking meeting minutes, and following up on action items
- Scheduling quarterly All Staff Town Hall meetings, leading the preparation and arrangement of Town Hall meetings
- Composing letters, memorandums, and reports on behalf of the CEO by identifying required information, researching background information, and gathering it from appropriate resources
- Proactively managing the CEO’s calendar
- Maintaining CEO’s corporate VISA expense records, and preparing and submitting expense reports with accompanying receipts
- Assisting with event planning and special projects, as required
- Providing administrative support to the Executive Leadership and Management teams, as required
- Maintaining and updating assigned HR documents and systems, as required.

This is a full-time position with hybrid work arrangements, a strong benefits package, and a competitive pension plan.

**Qualifications**:

- University degree or college diploma in Business preferred
- Certificate in Executive Assistant preferred
- Minimum 5 years on-the-job experience as an Executive Assistant and/or performing similar duties as required
- Superior written and verbal communication skills
- Ability to adapt to changing situations
- Excellent time management skills, strong attention to detail
- Strong technical skills in Microsoft Outlook, Word, Excel, and PowerPoint
- Experience in the mutual fund industry a strong asset
- Demonstrates an eagerness and desire to continue to grow personally and professionally which is evident in on-going activities through utilization of self-learning initiatives and mediums. Strives to exceed performance expectations by continually challenging oneself and “raising the bar.”

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