Office Administrator
6 days ago
New Directions is a social service agency offering a wide range of resources and services that foster people’s hopes and dreams in their communities.
The **FASD Family Support, Education and Counselling Program** works with families raising children up to age 14 with FASD or confirmed pre-natal exposure to alcohol and identified challenges related to development, behaviour, learning, or sensory based needs. Services involve supporting children, families, and the community to understand the strengths and challenges of FASD and how to work together for better outcomes.
The **Office Administrator **provides administrative, reception and clerical services to staff of the FASD Family Support Program.
**Responsibilities include**, but are not limited to:
- Greets service users/participants and professionals coming to the FASD Family Support Office
- Answer incoming telephone calls. Take messages, immediately refer urgent/crisis calls to appropriate staff, provide relevant information to callers.
- Typing of all confidential and other materials for Clinical Lead and all staff of the FASD Family Support Program, as needed.
- Management and distribution of incoming and outgoing mail.
- Set meetings, issue reminders, book rooms, etc. as requested.
- Other word processing, filing, faxing, scanning and copying as required by staff of the FASD Family Support Program, i.e. correspondence, electronic files, evaluation and statistical information, etc.
- Set up FASD Program participant electronic files. Ensures appropriate storage and retrieval of information.
- Enter and maintain program participant database, D365 and other
- Maintain department copies of Operations Manual
- Monitor and order office supplies for FASD Program
- Oversee Petty cash, mileage, and staff expense reconciliation and follow up
- Assist staff with the preparation and organization of workshops supplies re: training events
- April and October of each year, distributes stat forms to FASD Family Support staff to complete
- Enters the data from the stat forms into the computer, if not done by staff
- Processes and track invoices, order of materials, and internal program transfer forms to process appropriate payment of services
- Meets with the Clinical Lead to organize agenda for staff meetings
- Takes and distributes minutes for various meetings including biweekly staff meetings
- Minimum of one (1) year of experience in an administrative role, preferably in the non-profit sector or within a clinic setting
- Post-secondary education (degree or diploma) in Business Administration (or a related field) from a recognized post-secondary institution. A combination of education and experience may be considered
- Excellent customer service abilities; sensitivity to customer issues and understanding the importance of diplomacy and confidentiality
- Clear and concise verbal and written communication skills
- Proficiency in Microsoft Office suite, including Outlook, Excel, Work, PowerPoint and SharePoint
- Valid Class 5 Driver's License with access to a reliable vehicle for work purposes
- Fluency in American Sign Language is considered an asset
- We thank all applicants for their interest in New Directions, however, only those selected for an interview will be contacted. Unfortunately, we cannot accept telephone inquiries._
-
Office Administrator
2 weeks ago
Winnipeg, Canada Parkway Pharmacy Full timeJob Overview: Position Overview: As our Office Administrator, you will play a crucial role in ensuring the smooth functioning of our office environment. Your responsibilities will include assisting the pharmacy team and project coordinators, maintaining a clean and tidy office space, managing inventory of merchandise and office supplies, and coordinating...
-
Office Administrator
1 week ago
Winnipeg, Canada Brandt Full timeBrandt is currently seeking an Office Administrator in our Winnipeg location. Primary responsibilities include: general office duties, switchboard, typing and filing. Working on a multi-line switchboard, knowledge of Microsoft Office and strong organizational skills are considered assets. **Duties and Responsibilities** - The work requires specialized and...
-
Office Administrator
4 days ago
Winnipeg, Canada Hunter Wire Full timeOverview: **Duties**: - Manage and coordinate office activities and operations to secure efficiency and compliance with company policy - Oversee the maintenance of office facilities and equipment - Handle customer inquiries and complaints - Assist in training development for new administrative staff - Manage payroll processes and maintain employee records -...
-
Administrative Officer
3 days ago
Winnipeg, Canada CancerCare Manitoba Full time**CancerCare Manitoba** is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a **world free of cancer** drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that...
-
Office Administrator
19 hours ago
Winnipeg, Canada Central Hydronics Inc. Full time**Office Administrator** **Winnipeg, MB** **Salary Range**:$50,000 - $60,000 Annually Central Hydronics Inc. is a trusted, locally owned provider of steam and hot-water heating systems across Manitoba and NW Ontario. Serving projects ranging from commercial to industrial facilities, our team excels in design, sales, commissioning, technical support, and...
-
Office Administrator
1 week ago
Winnipeg, Canada A Fresh Look Full timeA Fresh Look General Contractors is in search of an **Administrative Assistant**. The successful applicant will be a self-motivated individual with excellent organizational and communication skills who will be assigned a variety of duties within the office. **Duties and Responsibilities**: - Creating and maintaining accurate, organized company files -...
-
Office Administrator
1 week ago
Winnipeg, Canada A Fresh Look Full timeA Fresh Look General Contractors is in search of an **Administrative Assistant**. The successful applicant will be a self-motivated individual with excellent organizational and communication skills who will be assigned a variety of duties within the office. **Duties and Responsibilities**: - Creating and maintaining accurate, organized company files -...
-
Office Administrator
2 weeks ago
Winnipeg, Manitoba, Canada AC Global Full timeCDC Computers is currently seeking a dedicated and organized Office Administrator / Bookkeeper to join our team. The ideal candidate will have experience in administration and bookkeeping, with a strong focus on detail and a desire to provide excellent service. Responsibilities:Manage front office activities, including greeting visitors, answering phones,...
-
Office Administrator
2 days ago
Winnipeg, Canada Michael Hill Full timeWe are a market leading, premium jewellery brand operating a network of stores across Australia, New Zealand and Canada. As our Office Administrator with our Michael Hill St. Vital team, you’ll supporting the team and helping our customers mark life’s most special moments.Be a part of the moments that matter at Michael Hill St. Vital as an Office...
-
Administrative Officer
2 weeks ago
Winnipeg, Canada CancerCare Manitoba Full time**CancerCare Manitoba** is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a **world free of cancer** drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that...
