Administrative Assistant

2 days ago

Mississauga, Canada Cushman & Wakefield Full time

Job Title

Administrative Assistant

Job Description Summary

**Duties & Responsibilities**:
The Administrative Assistant reports to the Property Manager and will provide administrative support for the property management team.

**Job Description**:
**Duties & Responsibilities**:
**Main duties include**:

- Be the first point of contact for phone calls and walk-in inquiries and refer to appropriate team members.
- Maintain an expansive knowledge of Shopping Centre stores, business hours, and other relevant property information
- Provide general administrative and clerical support including memos, mailing, scanning, faxing and copying for the management team
- Maintain electronic and hard copy filing system. Open, sort and distribute incoming correspondence
- Maintain and update a comprehensive and accurate Tenant Contact list and Tenant Emergency Contact Forms in Outlook and Excel
- Process all invoices, including coding, accruals and related reports within MRI accounting software
- Responsible for the collection and entry of tenant sales information and generate reports as required
- Understand certificate of insurance and workers compensation requirements of property and maintain log for tenants and contractors by timely collection of required Tenant Insurance Certificates and WSIB.
- Assist in the preparation of regularly scheduled reports, bank deposits, rental letters and contracts, as required
- Prepare and modify documents including correspondence, reports, drafts, memos, Tenant Manual and Emergency Response Manual
- Coordinate the regular ordering of office supplies for administrative office
- Arrange courier services including courier to Head Office or Tenants
- Contribute to team effort by assisting on projects as necessary
- Related administrative duties as needed and assigned

**Skills & Experience Required**:
Minimum Grade 12 diploma or equivalent. Post-secondary diploma preferred
Minimum of three years of administrative experience
Experience in Property Management considered an asset
Well-developed time management, customer service and organizational skills
Excellent interpersonal, written, and verbal communication skills
Exceptional attention to detail
Self-motivated, diplomatic, and able to prioritize multiple projects
Experience with MRI/Yardi considered an asset

Additional Requirements

Must be able to provide clear criminal record check

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