Procurement Administrative Professional

6 days ago

Burnaby, Canada Metro Vancouver Full time

**Department**: Procurement & Real Estate Services
**Employee Group**: Teamsters Local 31
**Location**:4515 Central Boulevard, Burnaby
**Salary Range/ Wage Rate**: PG 15 $1,909.65 - $2,243.15 bi-weekly

**You are: an enthusiastic quick learner with effective communication skills who is able and willing to meet client expectation and have a customer service centric mindset. Attention to detail and procedural accuracy should be one of your strengths.**

**This role**:

- Performs complex clerical and typing duties for a superior and/or superior's subordinates; arranges appointments and meetings; schedules travel arrangements; prepares routine correspondence; and supplies information to internal and external contacts.
- Plans, assigns and reviews the work of one or more subordinates engaged in a variety of tasks of some complexity.
- Types, edits, formats and finalizes a variety of material such as contract documents, reports, tabulations and statistical charts, drawings, construction billings, letters, memos, agendas and meeting minutes, forms and notices.
- Provides information and assistance to the public over the telephone; handles a variety of inquiries regarding the functions, policies, procedures and activities of the Department and/or Division; handles requests for information, brochures, and other reports and publications often requiring judgment as to the type of information selected.
- Records timesheet information onto payroll time reports and maintains office supplies.
- Performs some of the duties of superior during absence of same.
- Prepares procurement and tendering documents; verifies accounts and prepares summaries of accounts.
- Collects, organizes, prepares, maintains, records and indexes contract data, material, correspondence, brochures and public information materials; and prepares and issues contract addenda as necessary.
- Performs related duties as required.

**To be successful, you have**:

- Completion of Grade 12, including or supplemented by business and administrative courses. Considerable related experience in clerical and typing work; or an equivalent combination of training and experience.
- Prior experience working as a paralegal or in a legal environment is an asset.
- Considerable knowledge of office practices and procedures.
- Considerable knowledge of timekeeping codes and related procedures, as required.
- Considerable knowledge of contract document processing, as required.
- Sound knowledge of Metro Vancouver’s organizational structure and of the functions and activities of its departments and divisions.
- Sound knowledge of business English, spelling, punctuation and arithmetic.
- Ability to edit and format various documents and input computer data.
- Ability to assign and supervise the work of one or more subordinates engaged in a variety of routine office tasks.
- Ability to relieve several superiors of office tasks and minor administrative detail with mínimal supervision and to initiate clerical procedures as required.
- Ability to deal effectively with the public, business representatives and staff in providing factual information and assistance on departmental procedures, regulations and related matters.
- Ability to type with a high degree of speed and accuracy.
- Strong clerical aptitude.

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