National Procurement Coordinator/administrator

The National Procurement Coordinator is responsible for the coordination of the administrative aspects of procurement and advertising functions within the Horizon Marketing Department. The focus of this position will be to gather and organize information pertaining to new products submitted to Horizon and its subsidiaries, solicit and arrange for supplier advertising, and support incoming suppliers.

**SUMMARY OF RESPONSIBILITIES**:
**New Products Coordination**:

- Works with suppliers to gather all necessary information and samples related to new product presentations; reviews and screens products and supports suppliers and brokers through the listing process
- Presents new products to the Horizon Group Procurement Team after gathering all pertinent information
- Works with Horizon’s Regulatory Specialist to ensure products meet ingredient and Canadian Food Inspection Agency requirements
- Supports procurement team decision-making by providing category and sales data
- Conducts follow-up and coordination with other areas of the business (usually Purchasing & Sales) as required once decision is made

**New + Emerging Supplier Support**:

- Responsible for onboarding new, emerging suppliers to Horizon.
- Acts as main contact for new suppliers.
- Vets questions and directs to appropriate staff member if required
- Provides new suppliers with the Horizon Onboarding Document, educates and addresses questions
- Plans and executes new supplier onboarding events 3 times per year

**Trade Shows**:

- Meets with brokers and suppliers at 1-2 annual trade shows to receive information about new products. Follows up with brokers and suppliers post-show to gather information to present to Procurement Team.

**Ad Solicitation and Coordination: (Horizon Grocery + Wellness and Eastern Subsidiary)**
- Contact suppliers and brokers to book advertising in Horizon and subsidiary publications
- Follow up on advertising booked by National Supplier Relationship Managers
- Track advertising revenue and submit to accounting for processing

**Other Duties**:

- Staff Events: assists People + Culture as requested to implement events for staff, particularly by securing product from suppliers and brokers
- Office display shelf: Maintains product placement on display shelf to highlight new products to Horizon staff
- Miscellaneous projects and tasks as assigned by Management

**QUALIFICATIONS + EXPECTATIONS**:

- 2 years professional experience interacting with the public in roles such as customer service or externally facing office work
- Strong organizational skills, both in daily work and in supporting events
- Good knowledge of MS365, and advanced Excel skills
- Professional communication skills, both verbal and written
- Comfort communicating in a professional manner with external business partners
- Strong attention to detail and follow-up
- Ability to handle multiple tasks and deadlines simultaneously
- Industry knowledge (including product knowledge) is a key element of this position
- This position requires a great amount of tenacity and tact, as there is a heavy emphasis on follow-up work
- Post-secondary education an asset

**WORKING ENVIRONMENT**:
**SOME OF OUR PERKS AND BENEFITS**:
**Focus on Wellness**
- Extended Medical + Dental (company-paid premiums)
- Disability, Life and AD&D insurances
- EFAP immediately upon hire
- Generous paid time off (3 weeks’ vacation and personal day)
- Paid sick time, including dependent sick time for those with children (up to 13 days per year)
- Fitness Subsidy
- Discounted grocery and wellness products and lunch program
- On-site gym
- Dog friendly office
- Scent-free environment

**Focus on our Community**
- Partnerships with Quest Food Exchange and The Downtown Eastside Women’s Centre
- Paid volunteer hours

**Focus on the Environment**
- Transit Subsidy - up to 100%
- Cycling Subsidy
- Indoor bike lock up area
- Recycling + Composting Program
- Partnerships with Urban Impact and Alvéole, an urban beekeeping company

**SUBMISSION**:
Please send a resume with cover letter with salary requirements to:
**_ Note:_**:
**About Horizon Grocery + Wellness**:
Horizon Grocery + Wellness is a leading distributor of organic and natural foods, household products, supplements, and natural personal care items, servicing thousands of locations across Western Canada. We thrive as a market leader via effective partnerships and primary relationships with our valued retailers and suppliers. We are a privately owned, 100% Canadian company with a 150,000 square foot Grocery facility and a 40,000 square foot Wellness facility located in south Burnaby, BC. Horizon Grocery + Wellness is the cornerstone of the Horizon Group, a privately held, Canadian-owned group of companies with distribution facilities servicing over 6000 customers across Canada.