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Booking Assistant

2 weeks ago

Calgary, Canada YMCA Calgary Full time

Why should you join our team?

YMCA Calgary is a charity that ignites the potential in Calgarians. Since our inception in 1902, we have evolved into a vibrant organization operating in every quadrant of the city.

Guided by our core values of honesty, caring, respect and responsibility, YMCA Calgary offers a growing hub of programming & services to address the needs of our community including connection and belonging, physical and mental wellbeing, child-care support, language instruction, affordable tutoring and more. We also ensure that no one is turned away, lowering financial barriers for youth, adults and families through the generous donations of our community. This impact takes place across our 7 health and wellness facilities, 6 childcare centres, 2 outdoor camps and 12+ community programs, empowering people of all ages and life stages to belong, grow, thrive and lead.

YMCA Calgary serves the community at our six health and wellness locations, six child care centres, two outdoor camp locations, and 60 community outreach locations. Join us in building healthy communities

Booking Assistant (Part-Time)
Brookfield Residential YMCA at Seton
Start Date: Immediately

**Salary**: $16.40/hr - $20.15/hr

You can make an impact in the community - locally and across the globe. You will work with a fun culture of people and enjoy many of the benefits and opportunities the YMCA offers:

- Complimentary YMCA Calgary membership including a linked membership for dependent children;
- Program discounts;
- Ongoing leadership development and opportunities;
- Leadership award opportunities;
- Scholarship opportunities;
- Paid recertification and training.

What qualifications are we looking for?
- Minimum of 1 year of experience in accounting procedures and office administration;
- Competent computer skills including Word and Excel and ability to learn new systems quickly;
- Able to multi-task and demonstrate strong time-management skills;
- Excellent written and verbal communication skills;
- Three professional references;
- Evidence of a clear Police Information Check with Vulnerable Sector Search.

What does this role look like at YMCA Calgary?

Duties and responsibilities include:

- Support with the booking process of large-scale sporting events, rentals, and theatre events that includes

receiving and generating bookings, collecting payment, registering participants, pre-event coordination
and post-event follow up;
- Coordinate all event related activities, including various logistics such as: setup and take down per event

specifications, audiovisual equipment, displays, floor plans, and signage
- Prepare and distribute event requirements (event sheets, contracts, technical requirements, floor plans)
- Onsite liaison between YMCA Calgary departments and clients on event days

emergency procedures
- Use conflict resolution and problem solving with user groups, space, times, facility usage, and etc;

What qualities do we look for in YMCA Calgary Staff and Volunteers?

Our employees embody the YMCA values of honesty, caring, respect and responsibility. In addition, they model and are committed to the following competencies;
- Developing Self and Others: Developing people with a view toward present and future capacity.
- Building Purposeful Relationships: Relating to people authentically with their best in mind.
- Creating a Culture of Community: Gathering people to purpose and vision.
- Making Intentional Impact: Intending to make a difference every day.
- Innovating: Ability to know your environment, initiate and respond effectively to changing conditions.

Please note that evidence of a clear Police Information Check with Vulnerable Sector Search is a requirement

YMCA Calgary is an equal opportunity employer. Applicants must have legal authorization to work in Canada by way of Canadian Citizenship, Permanent Residency or a valid Canadian work permit. YMCA Calgary is currently not engaged in international recruitment efforts as we are required to demonstrate that we have exhausted all means of recruitment both locally and nationally.

Company

YMCA Calgary

Location

Brookfield Residential YMCA at Seton

Opening Date

04-09-2025

Closing Date

19-09-2025