Executive Assistant to The CEO

2 weeks ago

Toronto, Canada AGF Management Limited Full time

About the Role:
As the Executive Assistant to the Chief Executive Officer & Chief Investment Officer (the “CEO & CIO”), you will play the critical role of managing a full range of administrative support to help enable the achievement of firmwide objectives.

Your Responsibilities:

- Manage all aspects of the CEO & CIO’s calendar; schedule and coordinate meetings with internal and external contacts, including catering arrangements, room bookings and the creation/distribution of agendas and materials
- Coordinate and produce itineraries for all travel arrangements for the CEO & CIO, including air, rail, limo transportation, car rentals etc.
- Complete and submit monthly expense reports and reconcile credit card statements on behalf of the CEO & CIO
- Review and approve monthly expense reports for the CEO & CIO’s direct reports, ensuring alignment with company expense policy, and coordinate the review and approval of high-value invoices
- Liaise with Marketing/Public Relations on the CEO & CIO’s appearance at all media-related events, ensuring all components are covered in advance (i.e. question lists, transportation, dress code etc.)
- Schedule regular leadership team meetings and other recurring Investment Management meetings, including calendar management, agenda creation, assignment of a note-taker and transcribe/circulate minutes
- Coordinate the CEO & CIO’s attendance at various external committee meetings and events
- Other ad hoc administrative support, such as photocopying, scanning, arranging and approving requests for equipment, compliance requests, reporting and projects
- Mentor and provide leadership to administrative assistants, enlisting their assistance as needed, particularly with the coordination/planning of the annual off-site
- Provide back-up coverage for other senior assistants while on vacation

Your Qualifications:
In addition to experience supporting senior executives in a professional environment, you will have exceptional tact, judgement and diplomacy, with a demonstrated ability to work in a confidential environment and handle sensitive information with complete discretion.

You will also be able to demonstrate the following:

- Excellent communication and interpersonal skills, combined with a high degree of professionalism
- Strong planning and organizational skills, with a demonstrated ability to use sound judgment when prioritizing deliverables and competing priorities
- Strong technical skills, including Word, Excel, Power Point
- Strong initiative and ability to work independently, as well as part of a team
- Able to work well under pressure and meet strict deadlines
- Solutions-focused, with the ability to summarize matters succinctly and offer ideas to rectify issues
- Flexibility to work overtime hours, as required

No unsolicited agency referrals please.

R10771

  • Executive Assistant to CEO

    1 week ago

    Yonge Street Suite , Toronto, Ontario, Canada, MN L Apply to Q Wealth Jobs Full time $80,000 - $120,000 per year

    About Q Wealth Partners Q Wealth Partners is a nationwide independent Portfolio Manager in Canada. Its unique partnership model helps advisors transition seamlessly from the brokerage world to launching their own firms. By offering fractional ownership in expert staffing, marketing, technology, and asset-management platforms, Q Wealth removes the financial...

  • Executive Assistant to CEO

    2 weeks ago

    Toronto, Canada The CFO Centre Full time

    Executive Assistant to the CEO The CFO Centre is looking for an Executive Assistant with strong communication & organizational skills to provide administrative, HR, legal, finance and analytical support to the CEO. This is a great opportunity to establish working relationships with high-level executive and contribute to the growth of our organization. The...

  • Executive Assistant to the CEO

    3 weeks ago

    Toronto, Canada Robert Half Full time

    Executive Assistant to CEO (Hybrid – Toronto, ON) A leading not-for-profit regulatory organization is seeking an Executive Assistant to the Chief Executive Officer (CEO) for a full-time, permanent position starting immediately. This role offers an exciting opportunity to provide high-level executive and administrative support in a dynamic, professional,...

  • Executive Assistant to CEO

    6 days ago

    Toronto, Canada Spin Master Games Full time

    Join to apply for the Executive Assistant to CEO role at Spin Master Games. Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company? At Spin Master, our unwavering commitment to open‑mindedness, integrity and innovation has made us an industry leader. We stay ahead by hiring the best...

  • Executive Assistant to CEO

    6 days ago

    Toronto, Canada Spin Master Games Full time

    Join to apply for the Executive Assistant to CEO role at Spin Master Games . Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company? At Spin Master, our unwavering commitment to open‑mindedness, integrity and innovation has made us an industry leader. We stay ahead by hiring the best...

  • Executive Assistant to CEO

    2 weeks ago

    Toronto, Canada Spin Master Ltd Full time

    Job Description:What will you work on? Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as...

  • Executive Assistant

    3 days ago

    Toronto, Canada Teranet Full time

    Core Accountabilities and Outcomes: - Works with the CEO to ensure his time and activities are coordinated in a manner that maximizes his effectiveness as the business’ leader. - Drafts, prepare and review final copies of various correspondence on behalf of the CEO (letters, memos, expense forms, internal and external communications, presentations, etc.)...

  • Executive Assistant to The CEO

    1 week ago

    Toronto, Canada Rose Rocket Full time

    Rose Rocket is a market leader in Transportation Management Software. We’re a startup going after the $700+ billion dollar trucking industry, leading the shift to SaaS while revolutionizing the way trucking companies sell, service, and innovate. We are a “more human, less corporate” culture that is built around doing work that matters, winning as a...

  • Executive Assistant to the CEO

    2 weeks ago

    Toronto, Canada Yorktown Search Partners Full time

    About the job Executive Assistant to the CEO About the Company A rapidly growing, boutique investment firm specializing in M&A advisory, corporate finance, and strategic deal-making is seeking a highly skilled Executive Assistant to support the CEO. The firm is recognized for its elite service, visionary leadership, and commitment to excellence. This role...

  • Executive Assistant to the CEO

    2 days ago

    Toronto, Ontario, Canada StoryLab Full time $40,000 - $60,000 per year

    Company DescriptionWe suggest you enter details here.Role DescriptionWe are seeking an Executive Assistant to the CEO for a part-time, remote role based in Canada. In this role, you will manage the CEO's day-to-day administrative tasks, including calendar and diary management, coordinating meetings, and handling travel arrangements. Other responsibilities...