Human Resources Manager

**JOB SUMMARY**

**Job Title: Human Resources Administration Manager**

**Reports to**:Owner

**Job Type**:Full-Time

**Location: Oshawa-**9:00am - 5:00pm - standard office hours

**COMPANY OVERVIEW**

Durham Region’s largest general contractors are honored and proud to include among our many clients, the likes of General Motors, Ford, Chrysler, Dupont, Durham College, Trent University, LCBO, the City of
Oshawa, City of Peterborough, Toronto Transit Commission just to name a few.

They are a very active member of the community, working together with groups such as Big Brothers Big
Sisters Southwest Durham & Northumberland, the Children’s Aid Society, Feed the Need of Durham,
Lakeridge Health, Parkwood Estates, 100 Men of Oshawa, 100 Men of Port Perry, Durham College, various universities and many others organizations. We helped to establish “Companies Who Care”, a group of
Durham Region contractors and others who are dedicated to raising funds for local charities.

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The **Human Resources Administration Manager **is responsible for day-to-day operations of the principal office on Farewell Street in Oshawa as well as the management of human resources related practices and activities as outlined below.

**JOB RESPONSIBILITIES**

**Administration**
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly
- Ensure best pricing for supplies and services are utilized by the organization, which may include the management of yearly tendering; while maintaining and distribute a supplier list
- Ensures office equipment (photocopiers, servers etc.) are maintained and serviced as required; ensuring leases are updated and renewed
- Coordinate backup receptionist duties as required
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
- Responsible for booking travel accommodations for executives and out of area projects
- Must have knowledge of the building maintenance contracts/work completed
- Responsible for updating social media accounts and company website

**Social Events**
- Responsible for organizing company events i.e. golf tournament, holiday parties, Tribute Centre box, employee appreciation etc.

**1 | P a g e**
- Responsible for tracking and organizing charitable donations on behalf of the organization

**Policies**
- Implement, frequently monitor and update corporate policies and the employee guidebook
- Ensure legislative changes and recommended improvements are captured
- Ensure annual revisions are rolled out of the employee code of conduct, computer use and privacy agreements

**Reporting**
- Employee Benefits and Company Pension Plan Reporting
- Adding and deleting employees when necessary
- Annual review meeting with plan administrator to review plans

**Recruitment**
- Schedule and conduct interviews with hiring leaders

**Training & On-Boarding**
- Review and approve current onboarding process and update to ensure a professional and standardized experience for new hires
- Review and implement offboarding/exit process ensuring standardization and professionalism
- Organize technology for new hires i.e. phone, laptop, vehicle etc.
- Ensure new hires have all required paperwork/packages etc.
- Facilitate training or review of organizational systems, processes and policies

**Performance Reviews, Development and Mentoring**
- Schedule performance reviews with appropriate supervisors and staff annually
- Support/coach leaders on disciplinary discussions, actions and plans when required
- Provide morale updates to leadership teams
- Develop and implement a mentoring program within the organization

**Employee Files and Records**
- Prepare updated employment contracts and any other key HR documents when necessary
- Ensure all employee files, documentation and records are accurate and current

**Compensation, Benefits and Employee Time Tracking**
- Handle all employee group benefit inquiries and follow ups
- Prepare and update COVID paperwork
- Track and record all Employee Absences ensuring appropriate paperwork is obtained when needed

**EXPERIENCE & TECHNICAL QUALIFICATIONS**
- 5-10 years’ experience working with executives and adhering to confidentiality protocols in an office environment

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- Proficient experience (5+yrs) in a Human Resources role
- Previous experience in an administrative role within an office environment
- Experience in general contracting or construction industry is an asset
- Bachelor’s degree in Business Management, Human Resources, or equivalent professional experience
- Proficiency in MS Office suite
- Previous experience with a CRM would be an asset

**OTHER QUALIFICATIONS**
- Demonstrable time management/organizational skills
- Ability to work independently and in a team environment with tight deadlines
- Ability to grasp tasks quickly and take initiative when necessary
- Ability to multi-task in a fast-pace