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Executive Assistant to CEO
3 weeks ago
JOIN THE A-TEAM
Altek Supply is a fast-growing private family-owned company helping Oilfield Supply companies provide needed products to Oil and Gas producers through a large inventory of high-quality products and the highest level of customer service so that they can bring natural resources to market as fast and as safe as possible.
We have been doing this for 20 years, and we are “nailing it” We’re experiencing record-breaking growth, and we don’t want to stop. We attribute a huge part of our success to our team of high-caliber, amazing, fun-loving, hardworking, customer-oriented, and dedicated people - our A-TEAM
Currently, we are seeking an experienced Personal Assistant for our CEO.
Do you want to be part of a culture of excellence, growth, trust, and fun? Do you want to come to a work environment you enjoy, with awesome people you like? YOU CAN Only if you have what it takes to be part of this “rare breed” of individuals. Are you up for the challenge?
If inside you are saying “Hell Yeah”, please continue
SUMMARY
As our CEO’s Personal Assistant, it will be your primary responsibility to ensure that he has everything that he needs to be successful, focused and organized.
You are the Rockstar we are looking for if
- You have a professional attitude with exceptional organizational, prioritization, multi-tasking, time management, problem-solving and conflict resolution skills
- You have exceptional verbal and written English communication and presentation skills.
- You have strong and well-developed social communication skills and can accurately and effectively communicate with diverse types of people
- You have high standards for your work. You are meticulous with great attention to detail and strong analytical skills. Results matter to you. Excellence matters to you.
- You are strongly motivated to learn, eager to meet (or exceed) basic requirements, have good tolerance to stress/pressure and willingness to put in extra time to meet work timelines
- You are confident, resourceful, and a highly motivated self-starter who can understand and execute complex instruction with minimum supervision.
- You love to engage and collaborate with a team and would be psyched to help foster a culture of fun and excellence.
- You embrace and manage change, continually improve processes and maintain confidentiality. You are invigorated by the constant change of a high-growth organization with bold and audacious goals.
- You have a positive nature, choosing to focus on the brighter side. You see opportunity within a challenge.
- You can handle confidential information in a responsible and accurate manner.
**Typical responsibilities will include**:
Communication, Travel and Appointments
- Acting as the first point of contact: dealing with correspondence, phone calls, and inquiries regarding the CEO’s schedule.
- Responding to and/or redirecting inquiries/communications for the CEO. Follow up consistently to make sure nothing falls through the crack.
- Managing calendars, and diaries and organizing meetings and appointments. Controls access to the CEO.
- Planning, booking, and arranging travel, transport and accommodation for business and personal.
- Organizing events and conferences.
- Reminding the CEO of important tasks and deadlines.
- Organizing events, social functions, and dinners (planning, tracking, support, & follow-up).
Administrative
- Preparing agendas, taking detailed notes, reviewing and organizing materials for meetings as required.
- Typing, compiling and preparing reports, presentations and correspondence.
- Performing data entry, scanning documents, and assisting in resolving any administrative problems.
- Managing expenses, sending and collecting payments for all billing and invoicing.
- Devising, managing, and maintaining paper and digital filing system.
- Preparing and submitting expense reports.
- Purchasing office and home supplies on a regular basis.
- Coordinating necessary paperwork with partners (e.g. legal, financial, real estate, insurance).
- Conducting research and producing reports for the CEO as requested.
- Performing administrative duties and providing administrative support to the CEO as assigned.
Personal Errands
- Assisting with personal matters including gifting, shopping, travel accommodations, restaurant orders, meal pickups, dry cleaning, vehicle maintenance appointments, and reservations.
- Overseeing the running of the home including organizing external contractors, car insurance, maintenance, medical insurance, pet care, and other.
- Coordinating the upkeep and maintenance of all properties.
- Assisting with Personal Finances - Liaising with the bookkeeper.
- Handling sensitive and confidential information with discretion.
- Running personal errands as needed.
- Assisting with additional ad hoc projects and other duties as required.
**Requirements**:
- Must own and drive a vehicle with a clean driving abstract.
- Positive attitude and strong w
