Administrative Assistant

10 hours ago

Acheson, Canada Bushell Transport Full time

Bushell Transport Co. Ltd is a family owned and operated Heavy Haul/Over-dimensional Load Transportation Company based in Acheson, Alberta It was founded in 1963, Bushell Transport Co. Ltd. has pushed the boundaries of efficiency, engineering and technology to peak levels. Our undeniable Company Culture is built around practicing Forward Thinking and Focus to use these principles in all aspects of the business operations We are obsessed with proving there is a better way - the Bushell Transport way

We are seeking a detail-oriented Administrative Assistant to join our team

**Job Scope**

The Front Desk Administrator plays a crucial role in creating a positive first impression for our Clients, Visitors, and Coworkers. The Front Desk Administrator will ensure the smooth functionality of the Front Desk and Lobby area by managing phone calls, incoming and outgoing mail, administrative tasks, etc.

**Responsibilities**:

- Always maintain a Safety Mindset and contribute to a Positive Workplace Culture.
- Create a welcoming environment by providing exceptional service to all guests, clients, and co-workers.
- Answer, screen, or route incoming calls to the appropriate employee/department.
- Assist all team members, Management, and Leadership when requested.
- Ensure all guests and employees sign-in using the paper-log.
- Perform regular filings of DVIRs, BOLS, FLRAs, JHA’s, HOS, etc.
- RST and Bushell
- Provide assistance to the Director of Safety and Compliance by document retention, pulling reports such as SMS or Carrier Profiles, Shop Work Orders, Truck Driver paperwork, data entry, software navigation, etc.
- Responsible for maintaining the general appearance of the reception area, lobby, lunchroom, bulletin boards, conference room, etc. by ensuring basic housekeeping standards are adhered to.
- Ensure that company information such as Brochures or other marketing tools are restocked and presented in a professional manner.
- Order and maintain office and shop supplies as needed using the EMDECS software.
- Collect Truck Driver Documentation and ensure Truck Driver Binder compliance.
- Participate in meetings, type meeting minutes, schedule meetings, and assign task items.
- Assist in event planning, preparation, and execution.
- Ship or receive and distribute mail, packages, and special deliveries.
- Perform additional tasks as required.

**Soft Skills Required**:

- Effective Communicator
- Data entry abilities
- Discernment and Discretion
- Patience and Calm Demeanor
- Ability to work collaboratively as a team member.

**Qualifications Required**:

- High School Diploma
- Proficient with Microsoft Suite; with an emphasis on Word, Excel and Outlook.
- Minimum of 2 years of experience as an Administrative Assistant.
- Fluent in English

**Work Environment and Conditions**
- General Lobby Environment
- Fluctuations in temperature due to proximity to main door

**Physical Capabilities**:

- Bending
- Crouching
- Kneeling
- Walking
- Sitting for extended periods of time
- Standing
- Hand-eye coordination
- Ability to lift 50lbs
- We adhere to the principles outlined by Transport Canada regarding regulatory authorization and compliance. Applicants requiring accommodations during the recruitment process are encouraged to contact us to make their needs known in advance. We are dedicated to working with and providing reasonable accommodations to individuals with disabilities._
- We thank all applicants for their interest; however, only those selected for an interview will be contacted._

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