International School Receptionist/admin Assistant

7 days ago

North York, Canada Birmingham International Collegiate of Canada Full time

**International School Receptionist / Administrative Assistant**

**Location**: Toronto, ON
**Employment Type**: Full-Time, Permanent (40 hrs/week)
**Salary**: CA$39,000 - CA$42,000 per year + Annual Bonus

**About the Role**

**Key Responsibilities**

**Front Desk & Communication**
- Welcome and direct visitors, parents, and students to appropriate contacts.

**Administrative Support**
- Maintain accurate student records, attendance, and correspondence in compliance with Ministry guidelines.
- Assist with admissions processes, data entry, and database management.
- Prepare reports, invoices, letters, and official documents.

**Office Operations**
- Schedule appointments, organize meetings, and support staff with clerical tasks (filing, copying, scanning, etc.).
- Manage office supplies and coordinate orders to maintain stock levels.

**Community Liaison**
- Communicate with parents, guardians, and agents regarding attendance, school updates, and general inquiries.
- Relay information between teachers, parents, and students.

**Other Duties**
- Provide additional administrative support as assigned to ensure efficient school operations.

**Qualifications**
- Minimum **1-2 years of administrative/receptionist experience** (school or education setting preferred).
- Strong proficiency in **MS Office (Word, Excel, PowerPoint)** and Google Workspace.
- Excellent organizational skills, attention to detail, and ability to work under pressure.
- Strong interpersonal and communication skills, with a professional and welcoming presence.

**Preferred Assets**:

- Experience in education administration and supporting international students.
- Knowledge of additional languages (Chinese, Vietnamese, Japanese, etc).
- Diploma/Certificate in Office Administration or related field.

**Work Conditions**
- Fast-paced office environment.
- Requires attention to detail and ability to manage multiple priorities with tight deadlines.
- In-person role at our Toronto campus.

**How to Apply**
- Are you currently residing in the Greater Toronto Area?

**Job Types**: Full-time, Permanent

Pay: $39,000.00-$42,000.00 per year

Application question(s):

- Are you currently located in Toronto, Ontario?
- Do you speak any other languages?

**Language**:

- Chinese (preferred)
- Vietnamese (preferred)
- Japanese (preferred)

Work Location: In person

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