After School Receptionist

Founded in 1962, Bayview Glen is an independent, co-educational university preparatory day school with more than 1100 students from Preschool through to Grade 12. Our school thrives on two closely connected campuses in the heart of Toronto and offers a truly transformative educational experience, intentionally creating a welcoming, vibrantly diverse community, guided by inspiring teachers and fueled by a forward-looking curriculum. Bayview Glen is a member of the CIS Ontario, CAIS, NAIS and Round Square organizations.

We’re looking for a **Part-time** **After School** **Receptionist** to join our team for the 2025-2026 school year. As the first point of contact for all visitors to our School, you’ll ensure the efficient operation of Reception at our Duncan Mill campus during the after-school hours of 3:30pm to 6:00pm, Monday to Friday. Reporting to the Executive Assistant to the Head of School, you’ll provide a welcoming face for the School, respond appropriately to calls and requests, manage the receipt of incoming mail and deliveries, prepare/arrange for outgoing materials and provide some administration for the attendance management process.

We value inclusivity, fairness, and equal opportunity, ensuring every voice is heard. Integrity is our foundation and we believe in transparent, respectful interactions. Adaptability and innovation are key as we embrace change and creative thinking to enhance our programme.
- **What You’ll Be Doing**:_
- Greeting and responding to the needs of school visitors, parents, staff and students in a prompt, courteous and professional manner. Ensuring all visitors/parents sign in and receive a Visitor Badge and notifying staff when visitors have arrived;
- Providing immediate response to urgent requests (e.g. health and safety, maintenance, etc.);
- Answering all incoming calls and transferring calls to appropriate staff members. Taking and relaying accurate and complete telephone messages. Providing information to callers including directions, addresses, contact names, telephone numbers, etc.;
- Providing administrative assistance for the attendance system for the Lower School and Preschool, including closing off all attendance records for the day, inputting information into the attendance management database and providing information regarding absenteeism to the Main Receptionist;
- Assisting Prep and Upper Schools and Admissions Office with school mailings;
- Staying current on all school functions and activities (i.e. sports schedules, performance times, parent information evenings, etc.) so inquiries can be answered with ease and accuracy;
- Receiving, date stamping, sorting, and routing incoming correspondence and small packages to appropriate departments;
- Performing clerical duties as required.
- **What You’ll Need**:_
- High School Diploma with a Certificate in Administrative/Clerical Studies or equivalent;
- Two or more years of relevant experience;
- Superior communication and interpersonal skills with a strong customer service orientation;
- The ability to multi-task, prioritize and meet tight deadlines in a busy environment while remaining calm and pleasant at all times;
- Computer proficiency in Microsoft Office products including Outlook, Excel, Word and PowerPoint and familiarity with the use of general office equipment;
- Experience working with a database would be considered an asset;
- Strong knowledge of standard reception and administrative procedures and best practices;
- Ability to assess incoming requests, calls and visits and determine the appropriate response, including assessing emergency/urgent requests and issues;
- Demonstrating tact and discretion in welcoming callers and visitors and responding to requests.
- **Here's What We Offer**:_
- A competitive salary
- A collegial work environment where employees have fun together
- A welcoming, vibrantly multicultural community
- Meaningful work in an educational environment with future leaders of tomorrow
- Onsite fitness facilities

**Job Type**: Part-time

Expected hours: 12.5 per week

**Benefits**:

- On-site gym
- On-site parking

**Experience**:

- Customer service: 1 year (preferred)

Work Location: In person

Application deadline: 2025-08-18
Expected start date: 2025-08-25