Administrative Assistant

**Position: Administrative Assistant (Part Time - 10 hrs/week. Burlington, Ontario)**

**(Fixed Term Contract; maternity leave. August 2025 - August 2026)**

**Position Purpose**: To assist the Executive Director with the administrative responsibilities of operating a charity which exists to support survivors of human trafficking and sexual exploitation.

**Responsibilities**:

- Administration:_
- Provide clerical and administrative support to the Executive Director to ensure efficient operation of office.
- Carry out administrative duties such as filing (primarily digital), typing, copying, scanning, etc.
- Maintain record keeping, database and file management for all contacts, contracts, policies, etc.
- Support staff efforts in creating, editing, and formatting documents, forms, templates, etc. (This includes converting electronic PDF files to fillable PDF forms.)
- Assist in the preparation of regularly scheduled reports and communications (e.g. e-newsletters).
- Provide information by answering questions and requests.
- Support team by performing tasks related to organization and strong communication.
- Bookkeeping:_
- Order supplies while exercising wisdom in regards to creative thinking and financial responsibility.
- Monitor credit card statements for reconciliation.
- Process and reconcile expense reports submitted by staff.
- Track program spending to ensure staff is staying on budget.
- Reconcile giving (online through Charitable Impact, PayPal, etc. and physically through cheques) with donor record management system (Canada Helps).
- Issue tax receipts as required.
- Assist Treasurer with bookkeeping tasks (Quickbooks).
- Contribute to team effort by accomplishing related tasks as needed.

**Supervision and Reporting**:
The Administrative Assistant is supervised by and reports to the Executive Director.
- The Restorations staff team takes a collaborative approach to supporting survivors and clients._

**Qualifications**
- **Knowledge, Experience and Training**:_
- Minimum of high school diploma or equivalent education required; diploma or equivalent in related field (office administration, etc.) an asset.
- 3 years of experience in administrative assistance.
- Experience working with Quickbooks is an asset.
- Experience working with Adobe Acrobat in creating fillable forms is an asset.
- Knowledge/familiarity of human trafficking and social service systems an asset.
- Experience working for a non-profit is an asset.
- **Essential Skills and Abilities**:_
- Demonstrate a high level of professionalism in dealing with confidential and sensitive information
- Outstanding communication skills (verbal and written)
- Attention to detail
- Managing processes
- Organization
- Analyzing information
- Problem solving
- Reliable
- Independent learning and working
- Willingness to collaborate with others and work as part of a team
- Alignment with the core values of Restorations

**Requirements**:

- Current Criminal Record Check with vulnerable sector screening.
- Adherence to Restorations agency values.

**Hours and Location of Employment**
- 10 hours/week
- Administrative Assistant is expected to work from an office located in a confidential location (Nancy’s House) in Burlington; after a probationary period, there may be some flexibility in working some hours remotely.

**Application Process**
- We are committed to employment equity and building a diverse, inclusive, and trauma-informed team. We especially welcome applicants with lived experience of human trafficking, sexual exploitation, or related system vulnerabilities._

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months

Pay: $20.00-$22.00 per hour

Expected hours: 10 per week

**Benefits**:

- Casual dress
- Employee assistance program
- Flexible schedule
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Burlington, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 2 years (required)
- QuickBooks: 1 year (preferred)

Work Location: In person

Application deadline: 2025-07-11
Expected start date: 2025-07-28