Administrative Assistant
2 weeks ago
About Western Heritage
Western Heritage (WH) is a locally owned and operated firm based in Saskatoon, Saskatchewan. Incorporated in the Province of Saskatchewan in 1990, WH is also extra-provincially registered in British Columbia, Alberta, Manitoba, and Ontario. We are a recognized leader in heritage and geomatics services across Canada and internationally. Our team offers deep expertise in archaeology (both historic and pre-contact), Geographic Information Systems (GIS), UAV surveys, Near-Surface Geophysics (NSG), geoarchaeology, and predictive modeling. WH provides professional services primarily to the oil and gas, mining, environmental, and government sectors across Saskatchewan and Alberta.
Position Summary
Key
**Responsibilities**:
- Coordinate calendars, schedule meetings, and arrange travel and accommodations for staff.
- Prepare, format, and proofread correspondence, reports, proposals, and presentations.
- Maintain electronic and physical filing systems; manage document control and versioning.
- Process invoices, purchase orders, and expense reports; support basic A/P and A/R tracking.
- Order and maintain office supplies and equipment; liaise with vendors and service providers.
- Support onboarding/offboarding activities and maintain employee records and training logs.
- Assist with project administration, meeting minutes, action item tracking, and deadline follow-up.
- Handle mail and courier logistics; support event planning and internal communications.
Qualifications and Requirements
- Diploma or degree in Office Administration, Business Administration, or a related discipline; a post-secondary certificate in administration is preferred.
- Minimum of 3-5 years of administrative experience in a professional office environment.
- Minimum of 1-2 years of experience with calendar management, travel coordination, and meeting logistics.
- Strong understanding of office procedures, records management, and document control.
- Proficiency with Microsoft 365 and/or Google Workspace; strong Excel/Sheets, Word/Docs, and PowerPoint/Slides skills.
- Experience with basic accounting or ERP/CRM tools (e.g., QuickBooks, NetSuite, Salesforce) is an asset.
- Excellent communication, documentation, and interpersonal skills with strong attention to detail.
- Ability to work both independently and collaboratively in a fast-paced, team-oriented environment; strong organizational and time management skills to manage multiple priorities and meet deadlines.
- Canadian work authorization is required.
Compensation and Benefits
- Wages: $21.00-$31.00/hour, based on experience and qualifications
- Benefits Package Includes:
- Extended health and dental care
Pay: $21.00-$31.00 per hour
**Benefits**:
- Dental care
- Extended health care
- Life insurance
Work Location: In person
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