Office Administrator

1 day ago

St Catharines, Canada Dixon Ink Inc. Full time

Dixon Ink is a locally owned and operated print shop in the Niagara Region. For the last 12 years we have served all business types big and small. We strive to be the one stop print shop for all our customers needs.

**Job Overview**
A print shop office administrator is responsible for managing the day-to-day administrative tasks of a printing business, including customer service, order processing, invoice generation, inventory control, maintaining client records, handling phone inquiries, scheduling print jobs, and ensuring smooth office operations, while often collaborating with the production team to meet deadlines and maintain quality standards.

**Key responsibilities may include**:
**Customer service**:

- Greeting walk-in customers and assisting them with their printing needs.
- Managing customer accounts and maintaining client relationships.

**Order processing**:

- Receiving and reviewing customer artwork files to ensure print readiness.
- Generating accurate quotes and processing orders based on customer specifications.
- Coordinating with the production team to ensure timely completion of print jobs.

**Invoicing and billing**:

- Utilize QuickBooks for creating and sending invoices to clients in a timely manner.
- Monitoring outstanding payments and following up on overdue invoices.
- Using POS for transactions.

**Inventory management**:

- Tracking stock levels of printing materials (paper, ink, etc.).
- Placing orders for supplies to maintain adequate inventory.

**File management**:

- Maintaining organized digital and physical customer files.
- Archiving completed projects and important documents.

**Office administration**:

- Managing office equipment and supplies.
- Scheduling deliveries

**Requirements**:

- Proven experience in an office administration role or similar position.
- Managing multiple tasks and priorities effectively.
- Ensuring accuracy in order processing, invoicing, and customer information.
- Proficiency in QuickBooks is preferred.
- Understanding of different printing methods, paper types, and finishing options preferred, but not manditory.
- Ability to work independently as well as part of a team.

If you are passionate about creating an efficient office environment and possess the necessary skills to excel in this role, we encourage you to apply.

**Job Types**: Full-time, Permanent

Pay: $19.00-$21.00 per hour

Expected hours: 35 per week

**Benefits**:

- Casual dress
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Office: 2 years (preferred)

Work Location: In person

Expected start date: 2025-02-10

  • Office Administration

    2 weeks ago

    St. Catharines, Canada North American School of Podology Full time

    The North American School of Podology (NASP) is located in St. Catharines. The business is based on providing advanced footcare education in the professional beauty industry. NASP is an innovative company which is dedicated to providing our customers with the best products, services, and long-term relationships. To increase brand awareness and capitalize on...

  • Office Administrator

    2 weeks ago

    St. Catharines, Canada Ironwood Cabinetry Full time

    Ironwood is looking for someone to keep the office in order, and process accounts receivable and payable in QuickBooks/Dext. Completion of general office duties and organization. (no experience required as we will train) Job Responsibilities: - Invoicing customers. - Handling accounts payable and receivable. - Processing payments in QB. - Inputting...

  • Office Administrator

    4 days ago

    St. Catharines, Canada Ironwood Cabinetry Full time

    Ironwood is looking for someone to keep the office in order. Job Responsibilities: - Reception duties - Answering phone calls, and reporting new inquiries to the right team member. - Greet walk-ins - filing - Light duty cleaning - Run errands (license required) - Process cash sales - Other various duties as required. - full time Monday-Friday and 1...

  • On-site Office Administrator

    3 days ago

    St. Catharines, Canada effektiv people Full time

    On-Site Administrative Assistant Upper Canada Consultants, a mid-sized municipal planning and engineering and consulting firm, has an immediate opening for a full-time Administrative Assistant in our St. Catharines office. Why Join the Team? Upper Canada Consultants offers a friendly and collaborative work environment and an opportunity to further your...

  • Bookkeeper/office Administrator

    2 weeks ago

    St. Catharines, Canada Darren Bruce, Chartered Professional Accountant Full time

    Darren Bruce, CPA, Professional Corporation based in St. Catharines Ontario is currently seeking an individual on a permanent, full time or part-time basis to join our dynamic team as an active bookkeeper/office clerk/administrative assistant. Our commitment here at Darren Bruce, CPA, Professional Corporation is to provide our clients with the best possible...

  • Bookkeeper/office Administrator

    6 days ago

    St. Catharines, Canada Darren Bruce, Chartered Professional Accountant Full time

    Darren Bruce, CPA, Professional Corporation based in St. Catharines Ontario is currently seeking an individual on a permanent, full time or part-time basis to join our dynamic team as an active bookkeeper/office clerk/administrative assistant. Our commitment here at Darren Bruce, CPA, Professional Corporation is to provide our clients with the best possible...

  • Office Administrator

    1 day ago

    St. Catharines, Canada St. Catharine's PhysioHeal Full time

    St. Catharines PhysioHeal is looking for an Office Administrator to join our team. - Experience in a Physiotherapy clinic or Chiropractic clinic would be preferred. - Responsible, well organized and able to work under pressure as well as multi-task - Proficient use of computers, experience with Universal scheduler is a plus - Able to handle and schedule a...

  • Medical Office Administrator

    3 days ago

    St. Catharines, Canada JACK NATHAN MEDICAL Full time

    The Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...

  • Office Administrator

    4 days ago

    St. Catharines, Canada Napier Enterprises Full time

    _**Looking to gain real world experience in consumer product distribution?**_ Napier is searching for a dedicated, hardworking, and ambitious student who is eager to learn the world of product distribution. This part-time position will fulfill the role of Office Administrator and gain experience in distribution, logistics and customer...

  • Office Administrator/bookkeeper Assistant

    1 day ago

    St. Catharines, Canada ACK Architects Studio Inc. Full time

    **JOB DESCRIPTION** We are seeking a highly motivated Bookkeeper/Administration assistant to join our progressive team, working in a professional office environment. This is a full time position for a detail-orientated individual to provide complete administrative support and reception duties. A minimum of 3 years bookkeeping experience is recommended,...