Front Desk Administrator

2 weeks ago

Ottawa, Canada Regional Group Full time

We are seeking an experienced front desk administrator who will professionally represent the company by managing the reception area for both Regional Group and eQ Homes. In addition, you will provide administrative duties in support of the Executive team responsible for a) Human Resources, b) Multi-Family and Commercial Development and c) Land Development.

**About the role**

Your key accountabilities will include:
**Front Desk Reception**

In a friendly, engaging and welcoming manner, you will:

- provide full-time reception coverage.
- answer telephone, take & relay messages.
- greet persons entering organization, direct person to correct destination.
- deal with queries from the public and stakeholders.
- monitor visitor access & maintain security awareness.
- maintain the reception area, opening & closing procedures.
- process daily courier requests.
- maintain a daily logbook for client pick-ups & deliveries.
- update reception binder on a timely basis.
- open, sort and stamp daily external mail and scan as required.
- open and close Kosher Kitchen daily, ensuring adequate supplies are readily available.
- ensure meeting rooms are tidy after each meeting.

**Office Administration**

Simultaneously with your front desk reception duties, you will:

- maintain executives’ calendars by planning and scheduling meetings, conferences, teleconferences, and travel.
- assist with record tracking and filing, cheque requisitions and transmittals.
- complete and action monthly credit card statements for the Executives.
- maintain full contact list of all staff, Trade Partners, Consultants.
- assist with the annual budgeting process.

**About you**:
You are/have:

- friendly, engaging and positive.
- excellent organizational skills.
- mature in your approach with an attention to detail.
- at least 3 years of previous experience in an administrative position.
- bilingual (English and French is an asset).
- mature, pleasant and professional in your demeanor.
- proficient with Microsoft Word, Excel and Outlook.
- the ability to effectively prioritize and execute multiple tasks.
- excellence in written and verbal communications.
- flexible and embrace change.

**About us**

We:

- empower our people to strive for creativity, uniqueness, and distinction.
- are driven by values of Integrity, Commitment, Innovation, Attention, Balance, Gratitude, and Leadership.
- have a Commercial portfolio of over 2million sf existing portfolio plus additional development potential of over 3 Million sf.
- are actively pursuing portfolio growth opportunities.
- have been shaping real estate in Ottawa for over 60 years.
- are proud of our fun and professional environment that promotes and rewards learning, development, and success.

If you are an applicant with disabilities and require accommodation, please let us know in advance so that we may arrange for their provision.

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- administrative assistant: 3 years (preferred)
- receptionist: 2 years (preferred)

Work Location: In person

  • Front Desk Administrator

    5 days ago

    Ottawa, Canada Argyle Associates Full time

    **Join Our Team as a Front Desk Administrator at Argyle Associates** Are you ready to take your career in customer service to the next level with an exceptional team? We are currently seeking a motivated and dedicated Front Desk Administrator to join our growing Argyle Associates team. The Front Desk Administrator is responsible for welcoming patients,...

  • Front Desk Administrator

    6 days ago

    Ottawa, Canada Argyle Associates Full time

    _**Join The Argyle Associates Team**_ **Front Desk Administrator** - **Argyle Associates**_ is one of the largest groups of Oral and Maxillofacial Surgeons in Canada. Established in 1976, Argyle Associates provides the entire spectrum of Oral and Maxillofacial Surgical procedures available today. We have four locations in the Ottawa area ranging from Kanata...

  • Front Desk Receptionist

    19 hours ago

    Ottawa, Canada Capital Barbershop Full time

    **Overview** We are seeking a friendly, organized, and detail-oriented Front Desk Receptionist to join our team. This vital role involves managing front desk operations, providing exceptional customer service. This position offers an opportunity to contribute to a welcoming atmosphere while developing valuable administrative skills. **Responsibilities** -...

  • Front Desk Agent

    18 hours ago

    Ottawa, Canada GLo Kanata Ottawa West Full time

    **Job Summary** **Duties** - Greet and welcome guests upon arrival, ensuring a positive first impression. - Manage check-in and check-out processes efficiently using multi-line phone systems. - Respond to guest inquiries and provide information about hotel services and local attractions. - Handle reservations, cancellations, and modifications with...

  • Front Desk Receptionist

    6 days ago

    Ottawa, Canada Motion Matters Physiotherapy and Sports Injury Clinic Full time

    Busy Physiotherapy Clinic Looking for Energetic and Welcoming Front Desk Receptionists to fill Part-Time Receptionist Positions. Day and Evening shifts are available at our Downtown Location. Qualification - Medical Administrative Certificate or Relevant Clinical Experience Skills**:Excellent interpersonal skills, organized and detail-oriented **...

  • Trainee Front Desk Administrator

    2 weeks ago

    Ottawa, Canada Ottawa Dental Laboratory Inc. Full time

    **Job Summary** **Duties** - Manage multi-line phone systems, directing calls appropriately and handling inquiries with excellent phone etiquette. - Perform data entry tasks accurately while maintaining confidentiality of sensitive information. - Utilize Microsoft Office and Google Workspace for various administrative tasks including typing documents,...

  • Dental Office Front Desk Administrator

    1 week ago

    Ottawa, Canada Argyle Associates Full time

    _**Join The Argyle Associates Team**_ **Dental Office Front Desk Administrator** - **Argyle Associates**_ is one of the largest groups of Oral and Maxillofacial Surgeons in Canada. Established in 1976, Argyle Associates provides the entire spectrum of Oral and Maxillofacial Surgical procedures available today. We have four locations in the Ottawa area...

  • Front Desk Administrator

    2 weeks ago

    Ottawa, Canada TheraTouch Physiotherapy Full time

    **Front Desk Administrator at TheraTouch Physiotherapy** Are you a detail-oriented, personable, and organized professional looking to make a meaningful impact in a healthcare setting? **About Us**: TheraTouch Physiotherapy is dedicated to providing exceptional physiotherapy services to a diverse patient population in Ottawa. We are renowned for our...

  • Front Desk Receptionist

    2 weeks ago

    Ottawa, Canada Jask salon and day spa Full time

    Job Overview: **Duties**: - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen, and forward incoming phone calls - Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures) - Receive, sort, and distribute daily...

  • Front Desk Receptionist

    4 days ago

    Ottawa, Canada Planview Utility Services Full time

    **Responsibilities**: - Greet and welcome guests as soon as they arrive at the office. - Direct visitors to the appropriate person and office. - Answer, screen, and forward incoming phone calls. - Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures). - Receive, sort, and distribute daily...