Administrative Assistant

1 hour ago

Remote, Canada Red Cliff College, PEI Full time

**Job description**

**Key Responsibilities**
- Responsibilities include extensive interaction with faculty, staff, students, and the public, as well as day-to-day operations, including preparing correspondence, electronic communications and reports, scheduling and organizing meetings, assisting with the faculty timetable
- Ensure preparation, follow-through, and accuracy of the Faculty timetable.
- Responds to student inquiries about courses and answers highly complex questions about registration, wait lists, timetables, and scheduling from students in Faculties across the College.
- Assists with administrative duties including, but not limited to: preparing spreadsheets summarizing course enrolments numbers, assisting with student surveys, scanning and compiling files, and preparation of lists, databases, and reports
- Reviews student registrations for eligibility, processes change of grade forms, and manages standing deferred requests
- Creates and maintains information databases
- Assists in organizing and offering various levels of involvement for numerous prospective student events.
- Assists with staff hiring (correspondence with selection committee members and applicants, preparation of interview schedules, vetting of resumes, etc).
- Support faculty with preparing course and special project materials and provide information on Department, Faculty & College policies.
- Schedule meetings, room bookings and appointments.
- Update and maintain files, correspondence and records.
- Assist with mailings and ordering of supplies and office materials.
- Provide direct administrative support for events and meetings.
- Perform other secretarial and clerical duties of a similar nature, as required.

**Qualifications**:

- University degree or combination of equivalent education and experience
- Administrative experience in postsecondary education setting
- Knowledge and experience of postsecondary education programs, and academic policies and procedures
- Ability to work in team and autonomously and produce high-quality work under pressure while meeting tight deadlines
- Excellent organization, analytical and planning skills.

**Preference**:
**Please include a cover letter with your resume outlining your relevant experience and why you are interested in this opportunity.**
- We wish to thank all applicants for their interest, but advise that only those selected for an interview will be contacted._

**Job Type**: Casual

**Salary**: $18.00 per hour

Schedule:

- 4 hour shift
- Monday to Friday

Work Location: Remote

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