Administrative Assistant/production Supervisor

1 week ago

Winnipeg, Canada Ballycastle Dist. LTD Full time

**Ballycastle Distributors**, a family-owned company with over 35 years of excellence in custom cabinet and cabinet door manufacturing, is seeking a dynamic and versatile **Administrative Assistant / Production Supervisor** to join our growing team. This is a hybrid role ideal for someone who can manage both administrative functions and support production floor operations when required.

**About the Role**

This dual-role position requires a highly organized individual who can handle front office responsibilities while also supporting and supervising the production team. You’ll work closely with both office and shop personnel to ensure efficient communication and workflow across departments.

**Key Responsibilities**:

- Prepare and manage documentation such as estimates, invoices, schedules, and work orders
- Coordinate meetings, handle courier services, and manage incoming/outgoing mail
- Maintain filing systems and assist with payroll and other office functions
- Process and input production orders into scheduling systems

**Production Supervision Duties**:

- Support production line as needed during peak times or staff shortages
- Organize, direct, and train production staff to ensure quality and efficiency
- Monitor production flow and troubleshoot minor issues as they arise
- Communicate clearly with both office and shop teams to ensure accurate order fulfillment
- Uphold workplace safety and help implement standard operating procedures

**Qualifications & Skills**
- Strong working knowledge of **Microsoft Office** (Excel, Word, Outlook)
- Experience with **QuickBooks** or similar accounting software preferred
- Proven ability to lead and train others in a production environment
- Excellent communication, time management, and organizational skills
- Ability to work under pressure in a fast-paced, multitasking role
- Prior experience in manufacturing, millwork, or similar environment is an asset

**Position Details**
- **Employment Type**: Full-time, Permanent
- **Wage Range**: $15.80 - $22.80 per hour (depending on experience)
- Opportunities for advancement and increased responsibility as the company continues to grow

**Ballycastle Distributors** is committed to providing a collaborative and growth-oriented work environment. We thank all applicants for their interest; only those selected for interviews will be contacted.

Pay: $15.80-$22.80 per hour

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (required)
- receptionist: 1 year (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

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