Administrative Assistant Manager

1 week ago

Ottawa, Canada Inspire Real Estate Team Full time

Join our dynamic Real Estate Office and become a vital member of our team We're seeking an enthusiastic and personable individual to fill our administrative position. As an integral part of our office, you'll engage in various tasks such as proactively reaching out to potential clients, ensuring a warm welcome to visitors, managing deliveries, and handling incoming calls. This opportunity offers invaluable experience in a fast-paced business environment, enabling you to rapidly develop essential job skills.

**Responsibilities**:

- Keep records updated and maintain well-organized spreadsheets.
- Assist in scheduling appointments and managing calendars.
- Interact professionally with clients, brokers, and other real estate personnel.
- Database Management: Maintaining and updating the database of properties and clients.
- Appointment Scheduling: Coordinating property showings, meetings, and appointments for real estate agents and clients.
- Document Preparation: Assisting in the creation and preparation of contracts, leases, and other real estate documents.
- Client Communication: Interacting with clients to provide updates, answer inquiries, and address their concerns.
- Record Keeping: Maintaining organized files and records of real estate transactions, including contracts and financial documents.
- Marketing Support: Assisting with the creation of marketing materials, including property listings, brochures, and online advertisements.
- Financial Transactions: Collecting and processing client fees, tracking payments, and assisting with financial documentation.
- Property Research: Conducting market research and gathering information on properties, neighborhoods, and market trends.
- Office Administration: Performing general administrative tasks such as filing, data entry, and office supply management.

**Salary**: $19-25

**Benefits**:

- Convenient on-site parking.
- Flexible language requirement; French proficiency not mandatory.

Schedule:

- 8-hour shifts.
- Monday to Friday availability.
- Willingness to work weekends when needed.

Supplemental pay types:

- Bonus pay.

Ability to commute/relocate:

- Ottawa, ON: Must be able to reliably commute or plan to relocate before starting work (required).

**Education**:

- College or University

**Experience**:

- Previous administrative experience in real estate.

Work Location: On-site: 485 Industrial Ave Ottawa

**Salary**: $19.00-$25.00 per hour

**Benefits**:

- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Ottawa, ON K1G 0Z1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience (preferred)
- Real estate admin (preferred)

**Language**:

- English (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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